Course completion editor
- 21 Jun 2022
- 3 minutes to read
Course completion editor
- Updated on 21 Jun 2022
- 3 minutes to read
Article Summary
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The course completion editor allows you to review and edit a learner's course completion.
The editor allows you to edit course completion, criteria completion, activity completion, and historic data for any learner. It allows you to put this data into any valid state. There are also transaction logs, which record all changes that are made to these records (both from within the editor and in other areas of Totara Learn, e.g. completion of an activity, or when cron reaggregates completion). It also includes a checker, which can be used to find records which have a problem (e.g. data in an invalid state).
The course completion editor is available if you have the right permissions from any course via Course administration > Completion editor. To access the editor you need to have the capability totara/completioneditor:editcoursecompletion (by default this is only Site Administrators).
Course completion settings
When editing course completions using the completion editor, you can change the following settings.
| Setting | Description | Notes |
|---|---|---|
Editing mode | Choose from:
| - |
Criteria status | If using the editing mode Use separate completion data then you can use the dropdown menu to change this to Completed or Not completed. If you make this completed you will be able to set the time of completion and any RPL. Otherwise this will be marked as completed only if the activity is complete. | - |
Criteria time completed | The time the criteria was completed which is taken from the activity completed time (if using activity completion). | - |
RPL | The RPL is the Record of Prior Learning, use this field to enter a note if the criteria/activity was completed previously or outside of the system. This can be set if the criteria or activity status are set to Completed. | - |
Activity status | Use the dropdown menu to change this to Completed or Not completed. | - |
Activity time completed | The time the activity was completed (if using activity completion). | - |
Viewed | You can manually check the box to mark the activity as viewed. | - |
Completion checker
The completion checker displays a summary of all problems that have been detected, as well as a list of all the individually affected records. Advice and/or automated fixes may be available for each category of problem. Clicking a user will take you to the completion editor for that user, where the problem can be manually fixed, or automatically fixed if an automatic fix is available for the specific problem.
The checker can be accessed in two ways:
- Site level: If you've got the capability in the site context then in you can go to Courses > Manager courses and Categories under the quick-access menu, where there is a link at the top of the page Check course completions. Using this link will check for all problems in all completion records in all courses.
- Course level: From the Completion editor in a course there is a link in the top-left corner to Check course completions. Using this link will check for all problems in all completion records relating to the current course.
Course completion record tabs
When viewing the course completion record to edit it you will notice there are a number of tabs, these are:
- Overview: A summary of the information available in the other tabs
- Current completion: The learner's completion record for the current course (can be edited directly on the page, then click Save changes)
- Criteria and activities: Completion record for individual activities and resources on the course (can be edited as described above in edit course completion)
- History: Completion history if the learner has previously completed the course (you can create records using the Add history button)
- Transactions: A record of any completion record changes, including who changed then and what they changed
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