Manage seminar assets
  • 21 Jun 2022
  • 1 minute to read

Manage seminar assets

Article Summary

A Site Administrator can access the assets administration dashboard via the quick-access menu within Seminars > Assets.

The manage assets area provides a list of all assets within the site and, by default, the ability to search for available assets by date. From this page you can also add a new asset.

The manage assets area is based on an embedded report so may be configured via the Report Builder, the results exported to .CSV, Excel, .ODS or PDF, and each column (except Actions) sorted in ascending or descending order as required. Please see Reports for more information.

Using assets

Assets can include:

  • Equipment such laptops, projectors, water coolers, cables
  • People such as IT technicians
  • Services such as catering, room setup, enabling hearing loops, etc.
  • Any other items you might wish to link to to an event session
If using an asset as a service (such as catering) you can schedule a report (via Reports) that is sent to the caterer email address which includes the room details, date and time - even a link to the attendees' dietary requirements choices from a Sign-up note Custom Field.


The Actions column provides a range of options for the corresponding asset.



Clicking the calendar icon ( ) will allow you to view all information about the selected asset, view all upcoming events using this asset and the corresponding Booking status of each session. Use the Back to assets button at the bottom of the page to return to the previous screen.



The cog icon ( ) will allow you to update all asset details as described below.



The eye icons ( ,)  will allow you to hide or show an asset from the list of available assets for users creating a new event.

This will not affect any events currently linked to an asset.


The cross icon () is only available if the asset is not currently assigned to an event.


Currently assigned to an event

Will be listed against an asset where a seminar event utilising this asset has been created within the site.


C005 - Seminar Management(1)The Totara Academy has a whole course dedicated to using Seminar Management in Totara Learn. Here you can learn more about how to use seminars, see best practice, and give it a go yourself.

© Copyright 2023 Totara Learning Solutions. All rights reserved. Some content originally obtained via GPLv3 license and continues to be available under GPLv3. All other content is the sole copyright of Totara Learning Solutions. 

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