- 21 Jun 2022
- 3 minutes to read
User policy settings
- Updated on 21 Jun 2022
- 3 minutes to read
User policy settings allow you to determine which default roles are assigned to various users, as well as aspects of how their information is displayed on the site to various people.
The following settings are available when you set user policies.
Role for visitor
This is the role that will be given to anyone accessing your site who is not logged in. By default this is the Guest role, but you may wish to create your own roles as well.
Role for guest
This is the role that will be given to anyone accessing your site who logs in as a guest. By default this is the Guest role, but you may wish to create your own roles as well.
Role for learner
This is the role used for learners on the site. By default this is the Learner role, but you may wish to select or create another role.
Role for manager
This is the role used for managers on the site. By default this is the Staff Manager role, but you may wish to select or create another role.
Role for assessor
This is the role used for trainers on the site. By default this is the Editing Trainer role but you may wish to select or create another role.
Default role for all users
This is the default role used for all users on the site, along with any other roles they might have. It ensures that the permissions assigned to this role apply to all logged-in users at the site level. By default this is the Authenticated user role, but you may wish to select or create another role.
Creators' role in new course
When a user creates a new course, this is the default role they will be automatically assigned to.
Restorers' role in new course
When a user restores a new course this is the default role they will be automatically assigned to.
If enabled, anyone accessing the site as a visitor (not logged in) will be automatically logged in as a guest, and therefore have any associated guest access or permissions.
Users are not automatically logged in if they attempt to access administration pages.
Hide user fields
Select any profile fields you wish to hide from users who are not Site Administrators or Editing Trainers.
You can select multiple fields by holding the Ctrl key on your keyboard and then selecting the desired fields.
Show user identity
Decide which user fields you want to display with the user full name in searches and lists of users.
Full name format
Decide how you wish to display user names. By default this is set to language, which allows the language pack to decide, however you can change this using the following placeholders:
You can use a combination of these, for example firstname lastname will display the first name before the last name e.g. Albert Einstein. Alternatively, lastname firstname will display the last name before the first name, e.g. Einstein Albert.
Alternative full name format
Similar to the Full name format, but determining how names are displayed to users with the viewfullname capability, which includes Trainers, Editing Trainers, and Managers by default.
Maximum users per page
When a user selector is displayed (for example when adding members to a group or audience) this will determine the maximum number of users that can be displayed on one page.
If the user has not added a profile picture then the site will try to find one from Gravatar.
Gravatar is an online service in which users can associate an image with their email address for use across the internet.
Gravatar default image URL
If Gravatar is unable to find an image for a user then it will display the image set here. This could be a URL for an image or a Gravatar default image using their image codes.
Temporary manager settings
There is a separate section on the page that deals with settings for temporary managers.
Once you have configured these settings, remember to click Save changes.
Enable temporary managers
You will need to enable temporary managers to use them with job assignments.
Disabling this will remove all temporary managers when cron next runs.
Temporary manager selection
Decide who is eligible to be selected as a temporary manager from either All staff or Only staff managers.
Changing this will affect existing temporary managers who do not have the appropriate role.
Temporary manager expiry days
This is the default duration of a temporary manager's assignment in days. This can be changed when each temporary manager is assigned.
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