What are positions?
  • 02 Sep 2022
  • 1 minute to read

What are positions?

Article summary

In Totara, the position structure defines the job roles that make up your organisation.

The position hierarchy allows you to set up one or more position structures.

A diagram of an example company hierarchy divided into position levels.


The benefits to setting up your positional hierarchy in Totara include:

  • More flexible reporting
  • A user’s learning plan can automatically pull in all competencies and courses assigned to their position/job role

Setting up position hierarchies

There are two main steps to setting up your position hierarchy.

  1. Set up the framework to capture the details of your organisational positions.
  2. Set up the position items which make up the structure.


Below you will find several examples of position hierarchies (with screenshots).

Multiple position frameworks

It is possible to set up multiple position frameworks. This could allow you to have frameworks for different teams, for example. 

List of position frameworks.

Positional hierarchy

When building a position hierarchy you can have positions nested at various levels, with team members sitting below their team leads or heads of department.

A positional hierarchy of roles within an organisation.

The Totara Academy has a whole course dedicated to using Positions, organisations and job assignments in Totara. Here you can learn more on how to use hierarchies and job assignments, see best practice, and give it a go yourself.

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