Create a public workspace

Updated on 16 Jan 2024
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You can create a new public workspace by following these steps:

Go to Collaborate > Your workspaces from the top navigation bar.
Click the plus icon () next to Your workspaces in the left-hand panel.
Enter a Workspace name and Description.
Select Public for the Workspace type.
Click Edit image to upload a thumbnail image for the workspace. The image should be 426 x 477px.
Click Create.

Note that the Self enrolment enrolment method must be enabled in order to create public workspaces.

Creating a new public workspace.

By default, all authenticated users will have the capability to create new workspaces. If you decide to disable this capability site-wide, you can choose to assign the Workspace Owner role to specific users to allow them to create workspaces.

After the workspace has been created, any Workspace Owners can update the workspace's details and thumbnail image.

Note that if a user is deleted, any workspaces they have created will not be deleted. If they were the Workspace Owner you may want to transfer ownership of the workspace to another user. Any contributions created by the deleted user (e.g. resources, playlists and surveys) will be deleted, so you may need to recreate any important contributions in the workspace.

Next steps

C048 - Workspaces(1)

Join the conversation on Workspaces in the Totara Community.

The Totara Academy has a whole course dedicated to using Workspaces in Totara Engage. Here you can find out more about setting up and using workspaces, see best practice, and give it a go yourself.

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Create a private/hidden workspace

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