Certification course set settings
    • 19 Oct 2022
    • 3 minutes to read

    Certification course set settings


    Article Summary

    When adding a course set to a certification, for either the certification or recertification path, you can configure the following settings.

    Setting
    Description
    Notes

    Set name

    To provide a title or short description for the set, enter a Set name.

    Set names are designed to aid the learner's understanding of the learning path. For example the first set of courses could be called 'Phase One - Induction' and the second set of courses 'Phase Two - Health & Safety'.

    Learner must complete

    Choose from:

    • One course: Only one course in the set needs to be completed
    • All courses: Every course in the set must be completed
    • Some courses: Choose a number of courses that must be completed (but not all courses)
    • All courses are optional: The user does not have to complete any courses as all are optional

    If Some courses is selected, additional fields to set the completion criteria will become editable. These fields are the Minimum courses completed, Course score field and the Minimum score.

    These fields are all locked when selecting All courses or One course as the completion of the selected courses will be the completion criteria. 

    Minimum courses completed 

    The minimum number of courses within this course set the assignees must complete for this course set to be considered complete.

    -

    Course score field

    Specify a course custom field which is used to allocate a score to each course in the set. This is used in conjunction with Minimum score to determine the course set's completion criteria. The selected field must have a numeric value.

    To create a custom course field, go to Quick-access menu > Courses and categories > Custom fields.

    Minimum score

    A minimum score that must be reached for the course set to be marked as complete. The score is calculated by summing the values from the Course score field for all the courses a user has completed.

    The value within the Course score field must be a whole number (e.g. 1 , 10, 15, etc).

    For example, a 'Credits' custom field could be added to all courses so that a course set will be marked as complete once a certain number of credits have been achieved.

    Minimum time required

    This value indicates a minimum amount of time that a user might realistically need to be able to complete the course set. It is used to determine if the completion period set on the assignments tab is realistic for a particular group of users. If the assignment is not realistic, a time allowance exception will be generated and the user will not be assigned to the certification until the exception has been resolved.

    For example, consider a certification consisting of a single course set with a minimum time required of 10 days. If a user was assigned with completion criteria that required them to complete it in less than 10 days, then it would raise an exception report for that user.

    When using completion criteria relative to a user, it is possible for some users to generate exceptions but not others. For example, when using the days since first login criteria, each user would have their own deadline that may or may not be realistic.

    When multiple course sets exist in a certification the overall minimum time required for the certification is calculated based on the worst-case scenario taking into account the course set logic. For example if a certification consists of:

    Course set1 [10 days] THEN Course set2 [5 days] OR Course set3 [7 days]

    then the overall time allowance would be 17 days.

    This minimum time value is also used to determine when the 'Course set due message' and 'Course set overdue message' should be sent.

    Setting this does not mean the user only has a certain amount of time to complete a course set, nor does it set or affect the certification due date.

    This does not determine the maximum time allowed to complete the course set and setting this does not set a due date.

    It is used to generate exceptions when a completion date set in the Assignments tab is insufficient and is used to automatically set a sufficiently generous due date when resolving time allowance exceptions using the Set realistic time allowance action.

     

    Courses

    The courses included within a course set are displayed. Additional courses can be added via the Add courses button and courses removed using the corresponding delete icon ().

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    C004 - Programs -and certifications(1)The Totara Academy has a whole course dedicated to using Programs and certifications in Totara Learn. Here you can learn more on how to use programs and certifications, see best practice, and give it a go yourself.

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