As part of your user data management approach you can create an export type with a customised list of data items to be exported (either by the user themselves or by a Site Administrator).
To create a new export type, follow these steps:
- Go to Quick-access menu > Users > User data management > Export type.
- Click Create export type in the top-right corner of the screen.
- Configure the settings.
- Click Add to complete the process.
Occasionally new components may be added to the system (e.g. a new plugin is installed), which means there are potentially more items containing user data. These items will be ignored by existing export types until a Site Administrator has edited the types affected (by choosing whether to select them or not for export). Administrators will receive a notification that new items have been added. When editing an affected export type, the individual items will be highlighted with a New label. Once the export type is saved, the labels and warning will be removed.
Next steps
The Totara Academy has a whole course dedicated to Creating users in Totara. Here you can learn more on how to add users, manage their data, see best practice, and give it a go yourself.
Join the Totara Community for more resources to help you get the most out of Totara.
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