Add a member to a workspace
  • 05 Jul 2023
  • 1 minute to read

Add a member to a workspace

Article summary

While many users will find workspaces that are relevant or interesting to them, you may sometimes need to add users to a specific workspace.

As a Workspace Owner or Site Administrator you can add members to the workspace by following these steps:

  1. Go to the workspace to which you want to add members.
  2. Click the user actions menu (this will say Owner if you are the Workspace Owner) and select Add members from the dropdown list.
  3. In the Add members to workspace pop-up, use the Browse all tab to find the user(s) you want to add to the workspace.
  4. Tick the checkboxes for all users you want to add, and check the Selected items tab to view only the users you have selected.
  5. Click Add.

The selected users will simply be added to the workspace without the need for their approval. Added members will be automatically notified.

The columns displayed in the Add members to workspace tab are determined by the User profile summary card. This means you can configure this interface to ensure that sensitive information is not displayed to Workspace Owners.
If multitenancy is enabled on your site and you have multiple tenants set up then there are restrictions on which users can be added to different workspaces.

Next steps

Join the conversation on Workspaces in the Totara Community. 

The Totara Academy has a whole course dedicated to using Workspaces in Totara Engage. Here you can find out more about setting up and using workspaces, see best practice, and give it a go yourself.

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