---
title: "Add learning plan content automatically"
slug: "add-learning-plan-content-automatically"
tags: ["Site Administrator", "How-to", "Totara Learn"]
updated: 2023-07-05T07:33:44Z
published: 2023-07-05T07:33:44Z
canonical: "totara.help/add-learning-plan-content-automatically"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://totara.help/llms.txt
> Use this file to discover all available pages before exploring further.

# Add learning plan content automatically

In many cases, you may want users to [add content to learning plans manually](/18/docs/add-content-to-a-learning-plan), but if you have a large site with a lot of users you may want to automatically draw in content using other Totara features.

![A diagram displaying a process with eight numbered steps.](https://cdn.document360.io/a007399b-031e-436b-999a-528240e16f58/Images/Documentation/Learning-Plans-diagram.jpg?sv=2026-02-06&spr=https&st=2026-11-07T12%3A48%3A27Z&se=2026-11-07T13%3A48%3A27Z&sr=c&sp=r&sig=o6zMkVmJC2CCVqwwgl06Elmw1wPAtUqk%2Fdvo%2BPeExdw%3D)

To set up learning plans with auto-populated content, follow these steps:

![Step 1](https://cdn.document360.io/a007399b-031e-436b-999a-528240e16f58/Images/Documentation/01.png?sv=2026-02-06&spr=https&st=2026-11-07T12%3A48%3A27Z&se=2026-11-07T13%3A48%3A27Z&sr=c&sp=r&sig=o6zMkVmJC2CCVqwwgl06Elmw1wPAtUqk%2Fdvo%2BPeExdw%3D)Set up [positional](/18/docs/what-are-positions) and/or [organisational](/18/docs/what-are-organisations) hierarchies.  
![Step 2](https://cdn.document360.io/a007399b-031e-436b-999a-528240e16f58/Images/Documentation/02.png?sv=2026-02-06&spr=https&st=2026-11-07T12%3A48%3A27Z&se=2026-11-07T13%3A48%3A27Z&sr=c&sp=r&sig=o6zMkVmJC2CCVqwwgl06Elmw1wPAtUqk%2Fdvo%2BPeExdw%3D)Assign the required [positions](/18/docs/assign-a-position-to-a-user) and [organisations](/18/docs/assign-organisations-to-users) to users.  
![Step 3](https://cdn.document360.io/a007399b-031e-436b-999a-528240e16f58/Images/Documentation/03.png?sv=2026-02-06&spr=https&st=2026-11-07T12%3A48%3A27Z&se=2026-11-07T13%3A48%3A27Z&sr=c&sp=r&sig=o6zMkVmJC2CCVqwwgl06Elmw1wPAtUqk%2Fdvo%2BPeExdw%3D)[Set up a competency framework](/18/docs/create-a-competency-framework) and [link the competencies to courses](/18/docs/link-a-course-to-a-competency).![Step 4](https://cdn.document360.io/a007399b-031e-436b-999a-528240e16f58/Images/Documentation/04.png?sv=2026-02-06&spr=https&st=2026-11-07T12%3A48%3A27Z&se=2026-11-07T13%3A48%3A27Z&sr=c&sp=r&sig=o6zMkVmJC2CCVqwwgl06Elmw1wPAtUqk%2Fdvo%2BPeExdw%3D)Link the competencies to the [positions](/18/docs/link-a-competency-to-a-position) and/or [organisations](/18/docs/assign-competencies-to-organisations) you set up in step 1.![Step 5](https://cdn.document360.io/a007399b-031e-436b-999a-528240e16f58/Images/Documentation/05.png?sv=2026-02-06&spr=https&st=2026-11-07T12%3A48%3A27Z&se=2026-11-07T13%3A48%3A27Z&sr=c&sp=r&sig=o6zMkVmJC2CCVqwwgl06Elmw1wPAtUqk%2Fdvo%2BPeExdw%3D)[Create a learning plan template](/18/docs/create-a-learning-plan-template).![Step 6](https://cdn.document360.io/a007399b-031e-436b-999a-528240e16f58/Images/Documentation/06.png?sv=2026-02-06&spr=https&st=2026-11-07T12%3A48%3A27Z&se=2026-11-07T13%3A48%3A27Z&sr=c&sp=r&sig=o6zMkVmJC2CCVqwwgl06Elmw1wPAtUqk%2Fdvo%2BPeExdw%3D)Change the [advanced workflow settings](/18/docs/advanced-workflow-settings) to auto-populate competencies into learning plans (the **Automatic assignment** setting on the **Competencies** tab).![Step 7](https://cdn.document360.io/a007399b-031e-436b-999a-528240e16f58/Images/Documentation/07.png?sv=2026-02-06&spr=https&st=2026-11-07T12%3A48%3A27Z&se=2026-11-07T13%3A48%3A27Z&sr=c&sp=r&sig=o6zMkVmJC2CCVqwwgl06Elmw1wPAtUqk%2Fdvo%2BPeExdw%3D)Create a [set](/18/docs/create-a-set-audience) or [dynamic audience](/18/docs/create-a-dynamic-audience).![Step 8](https://cdn.document360.io/a007399b-031e-436b-999a-528240e16f58/Images/Documentation/08.png?sv=2026-02-06&spr=https&st=2026-11-07T12%3A48%3A27Z&se=2026-11-07T13%3A48%3A27Z&sr=c&sp=r&sig=o6zMkVmJC2CCVqwwgl06Elmw1wPAtUqk%2Fdvo%2BPeExdw%3D)[Link the learning plan template to the audience](/18/docs/assign-a-learning-plan).

![Course badge](https://cdn.document360.io/a007399b-031e-436b-999a-528240e16f58/Images/Documentation/course-badge_learning-plans.svg?sv=2026-02-06&spr=https&st=2026-11-07T12%3A48%3A27Z&se=2026-11-07T13%3A48%3A27Z&sr=c&sp=r&sig=o6zMkVmJC2CCVqwwgl06Elmw1wPAtUqk%2Fdvo%2BPeExdw%3D)The Totara Academy has a whole course dedicated to using [Learning plans](https://totara.community/course/view.php?id=573) in Totara Learn. Here you can learn more on how to use learning plans, see best practice, and give it a go yourself.

Join the [Totara Community](https://totara.community/) for more resources to help you get the most out of Totara.

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