---
title: "Add a file from a repository with the file picker"
slug: "add-a-file-from-a-repository-with-the-file-picker"
tags: ["Totara Platform", "Participant", "How-to"]
updated: 2025-07-22T10:52:18Z
published: 2025-07-22T11:18:26Z
canonical: "totara.help/add-a-file-from-a-repository-with-the-file-picker"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://totara.help/llms.txt
> Use this file to discover all available pages before exploring further.

# Add a file from a repository with the file picker

If you want to add a file that has already been uploaded to a repository enabled on your site, then you will need to follow these steps to add it from the file picker.

1. Select the repository containing the file you want to add.
2. Locate and select the file.
3. Select to either:
  - **Make a copy of the file** (which creates a new version of the file)
  - **Create an alias/shortcut to the file** (which links to the existing file)
4. Configure the remaining [settings](/19/docs/file-settings).
5. Click **Select this file.**

If you are adding a file from the **Private files** repository then you will notice a cog icon (![](https://cdn.document360.io/a007399b-031e-436b-999a-528240e16f58/Images/Documentation/cog.png?sv=2026-02-06&spr=https&st=2026-11-01T18%3A13%3A06Z&se=2026-11-01T19%3A13%3A06Z&sr=c&sp=r&sig=VCL%2FCN3XR%2FtDyNfCaxjbu1ETFVw%2By9WlIuUbgj1wP7w%3D)), which you can click to go to the private files area and upload a file there.

When accessing the **Server files** repository you can search for a file, using the search box at the top of the file picker (it only appears for this repository type).

![Adding a file from a repository.](https://cdn.document360.io/a007399b-031e-436b-999a-528240e16f58/Images/Documentation/file_select_filepicker.gif?sv=2026-02-06&spr=https&st=2026-11-01T18%3A13%3A06Z&se=2026-11-01T19%3A13%3A06Z&sr=c&sp=r&sig=VCL%2FCN3XR%2FtDyNfCaxjbu1ETFVw%2By9WlIuUbgj1wP7w%3D)

## Next steps

- [File settings](/19/docs/file-settings)
- [Upload a file with the file picker](/19/docs/upload-a-file-with-the-file-picker)

Join the [Totara Community](https://totara.community/) for more resources to help you get the most out of Totara.

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