Only users with the required capabilities can manage and add rooms. To add site-wide rooms users must have the mod/facetoface:managesitewiderooms capability, and to create rooms in specific seminar activities on an ad-hoc basis they must have the mod/facetoface:manageadhocrooms capability.
The Totara Academy has a whole course dedicated to Seminar Management in Totara Learn. Here you can learn more about how to use seminars, see best practice, and give it a go yourself.
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