---
title: "Create a private/hidden workspace"
slug: "create-a-privatehidden-workspace"
tags: ["Participant", "Totara Engage", "How-to"]
updated: 2025-07-22T10:52:18Z
published: 2025-07-22T11:18:53Z
canonical: "totara.help/create-a-privatehidden-workspace"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://totara.help/llms.txt
> Use this file to discover all available pages before exploring further.

# Create a private/hidden workspace

You can create a private [workspace](/19/docs/what-are-workspaces) by following these steps:

1. Go to **Your workspaces** from the main menu.
2. Click **Create new**.
3. Enter a **Workspace name** and **Description**.
4. Select **Private** for the **Workspace type**.
5. Optionally add any required [**Tags**](/19/docs/what-are-tags).
6. If you want the workspace to be hidden from other uses, tick the **Hide workspace** checkbox under **Workspace type**.
7. Click **Edit image** to upload a thumbnail image for the workspace. The image should be 426 x 477px.
8. Click **Create**.

![Creating a hidden workspace.](https://cdn.document360.io/a007399b-031e-436b-999a-528240e16f58/Images/Documentation/image-1727777636302.png?sv=2026-02-06&spr=https&st=2026-11-01T13%3A47%3A06Z&se=2026-11-01T14%3A47%3A06Z&sr=c&sp=r&sig=wevhKHyUx%2FTah3fbbw%2BaBUvO0mDQgvyuiknboIusW38%3D)

You may want to create a hidden workspace initially so you can add content and/or members before making the workspace discoverable.

When you want to unhide a hidden workspace, follow these steps:

1. Click on the icon of three dots (![](https://cdn.document360.io/a007399b-031e-436b-999a-528240e16f58/Images/Documentation/image-1632838094370.png?sv=2026-02-06&spr=https&st=2026-11-01T13%3A47%3A06Z&se=2026-11-01T14%3A47%3A06Z&sr=c&sp=r&sig=wevhKHyUx%2FTah3fbbw%2BaBUvO0mDQgvyuiknboIusW38%3D)) and select **Edit workspace**.
2. Under **Workspace type** tick the **Unhide workspace** checkbox.
3. Click **Save changes**.
4. The workspace will now be visible, but still private.

Note that if a user is deleted, any workspaces they have created will not be deleted. If they were the Workspace Owner you may want to transfer ownership of the workspace to another user. Any contributions created by the deleted user (e.g. resources, playlists and surveys) will also be deleted, so you may need to recreate any important contributions in the workspace.

[Embedded content](https://www.youtube.com/embed/nMwL6tcWKz4?&wmode=opaque&rel=0)

## Next steps

- [Add a member to a workspace](/19/docs/add-a-member-to-a-workspace)
- [Add members to a workspace in bulk](/19/docs/add-members-to-a-workspace-in-bulk)
- [Configure workspace notifications](/19/docs/configure-workspace-notifications)
- [Start a discussion](/19/docs/start-a-discussion)
- [Moderating workspaces](/19/docs/running-a-workspace)
- [Remove inappropriate content](/19/docs/remove-inappropriate-content)

![Course badge](https://cdn.document360.io/a007399b-031e-436b-999a-528240e16f58/Images/Documentation/course-badge_workspaces-in-totara-engage.svg?sv=2026-02-06&spr=https&st=2026-11-01T13%3A47%3A06Z&se=2026-11-01T14%3A47%3A06Z&sr=c&sp=r&sig=wevhKHyUx%2FTah3fbbw%2BaBUvO0mDQgvyuiknboIusW38%3D)

Join the conversation on [workspaces](https://totara.community/course/view.php?id=891) in the Totara Community.

The Totara Academy has a whole course dedicated to using [Workspaces in Totara](https://totara.community/course/view.php?id=891). Here you can find out more about setting up and using workspaces, see best practice, and give it a go yourself.

Join the [Totara Community](https://totara.community/) for more resources to help you get the most out of Totara.

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