---
title: "Exclude courses from the catalogue"
slug: "exclude-courses-from-the-catalogue"
updated: 2025-07-22T10:52:18Z
published: 2025-07-22T11:18:26Z
canonical: "totara.help/exclude-courses-from-the-catalogue"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://totara.help/llms.txt
> Use this file to discover all available pages before exploring further.

# Exclude courses from the catalogue

> [!NOTE]
> Available from Totara 19.1

Site Administrators can exclude courses from the catalogue by enabling the **Exclude from catalogue** setting directly within the **Edit course settings** page. This enables courses to be hidden from catalogue browsing and searches, while still allowing access via enrolment paths such as through programs and certifications, or direct links.

The **Exclude from catalogue** setting provides greater flexibility and control over the course catalogue. When enabled, this option allows Site Administrators to hide selected courses from the course catalogue and search results, without impacting access via enrolments, programs, and certifications or direct links. This is particularly useful for supporting internal-use courses, templates, admin-only resources, or content such as glossaries and FAQs.

Courses excluded in this way are still fully accessible where required, and helps streamline the learner experience by presenting only the most relevant courses while simplifying administrative workflows.

> [!WARNING]
> Note: Only users with roles with both the following capabilities can view the **Exclude from catalogue** setting in the **Edit course settings** page:
> 
> - moodle/course:create
> - moodle/course:update

With **Exclude from catalogue** enabled, the course will:

- Not appear in catalogue search results
- Not appear in catalogue listings

The course remains accessible to users if:

- They are enrolled in the course (course appears in the user’s Record of learning)
- They access the course via a program or certification
- They are given a direct URL to the course

> [!WARNING]
> Note: if the course visibility setting is set to **Hidden**, or audience-based visibility is set to **No users**, then the **Exclude from catalogue** checkbox is hidden.

## Reporting

The **Courses** report source can be used to identify excluded courses using a column and/or a filter, so you can find excluded courses easily.

To [create a report](/19/docs/setting-up-and-managing-reports) to show courses excluded from the catalogue:

1. Go to *Quick-access menu > Reports > Manage user reports.*
2. Click **Create report**.
3. Select **Courses** report source.
4. Click **Create and edit**.
5. Under the **Columns** and/or **Filters** tab, use the **Add another…** dropdown menu and select **Excluded** **courses**.
6. Amend your [report settings](https://portal.document360.io/19/docs/report-settings).
7. Click **Save changes**.

Join the [Totara Community](https://totara.community/) for more resources to help you get the most out of Totara.

© Copyright 2026 Totara Learning Solutions. All rights reserved.