---
title: "Manage external tools"
slug: "manage-external-tools"
tags: ["Totara Learn", "Site Administrator", "Explainer"]
updated: 2025-07-22T10:52:18Z
published: 2025-07-22T11:18:31Z
canonical: "totara.help/manage-external-tools"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://totara.help/llms.txt
> Use this file to discover all available pages before exploring further.

# Manage external tools

## Managing external tools

As a Site Administrator you can add and manage site-wide external tools, that is tools that will be made available for everyone to use. To access these settings from the quick-access menu go to *Plugins > Activity modules > External tool > Manage tools.*

On the **Manage tools** page you can do several important things. You can add a tool at the system/site level by adding the tool URL or by selecting **Configure a tool manually**. You can also select **Manage preconfigured tools** to add preconfigured tools, or select **Manage external tool registrations** to configure new registrations.

Additionally, you can see a list of configured tools under the **Tools** heading.

If you want to use LTI 1.3 you will need to obtain the **Platform ID**, **Client ID**, **Deployment ID**, **Public Keyset URL**, **Access Token URL**, and **Authentication request URL** from your Totara site. You can find this information by going to *Quick-access menu > Plugins > Activity modules > External tool > Manage tools*. Under the **Tools** heading you can see any tools you have configured - click the eye icon to view the above information for each tool.

## Managing preconfigured tools

Both **Manage preconfigured tools** and **Manage external tool registrations** allow you to see which tools have been successfully configured, which ones are pending, and which ones have been rejected.

Once you have added tools you will also be able to come into this section to register them (tick icon), edit their settings (cog icon) and delete them (cross icon).

![Managing external tool registrations.](https://cdn.document360.io/a007399b-031e-436b-999a-528240e16f58/Images/Documentation/image-1634304983454.png?sv=2026-02-06&spr=https&st=2026-11-06T06%3A35%3A31Z&se=2026-11-06T07%3A35%3A31Z&sr=c&sp=r&sig=Smx3VXL0DwTEdC0Zcvj2EcvUFP4h5jc3Edqn613VyLI%3D)

## LTI (experimental)

By using the **LTI** authentication plugin, together with the **Publish as LTI tool** enrolment plugin, you can allow remote users to access selected courses and activities. In other words, Totara functions as an LTI tool provider. Find out more about how to set up [Publish as LTI tool enrolment](/19/docs/set-up-publish-as-lti-tool-enrolment).

Join the [Totara Community](https://totara.community/) for more resources to help you get the most out of Totara.

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