---
title: "Manage seminar assets"
slug: "manage-seminar-assets"
tags: ["Site Administrator", "Totara Learn", "Explainer", "Reference"]
updated: 2025-07-22T10:52:18Z
published: 2025-07-22T11:18:35Z
canonical: "totara.help/manage-seminar-assets"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://totara.help/llms.txt
> Use this file to discover all available pages before exploring further.

# Manage seminar assets

A Site Administrator can access the **assets administration** dashboard via the quick-access menu within *Seminars > Assets.*

The **manage assets** area provides a list of all **assets** within the site and, by default, the ability to search for available assets by date. From this page you can also add a [new asset](/19/docs/add-a-seminar-asset).

The manage assets area is based on an embedded report so may be configured via the **Report Builder**, the results exported to .CSV, Excel, .ODS or PDF, and each column (except **Actions**) sorted in ascending or descending order as required. Please see [Reports](/19/docs/what-are-reports) for more information.

## Using assets

Assets can include:

- Equipment such laptops, projectors, water coolers, cables
- People such as IT technicians
- Services such as catering, room setup, enabling hearing loops, etc.
- Any other items you might wish to link to to an **event session**

If using an asset as a service (such as catering) you can schedule a report (via Reports) that is sent to the caterer email address which includes the **room** details, **date** and **time** - even a link to the **attendees'** dietary requirements choices from a [Sign-up note Custom Field](/19/docs/seminar-custom-field-settings).

## Actions

The **Actions** column provides a range of options for the corresponding asset.

| **Action** | **Description** | **Notes** |
| --- | --- | --- |
| Details | Clicking the calendar icon (![](https://cdn.document360.io/a007399b-031e-436b-999a-528240e16f58/Images/Documentation/image-1634725184285.png?sv=2026-02-06&spr=https&st=2026-11-06T06%3A45%3A50Z&se=2026-11-06T07%3A45%3A50Z&sr=c&sp=r&sig=U%2BgNRpL7j0cnsW0rZwSn5J%2FxwOyootoN9s2av8wQFPU%3D) ) will allow you to view all information about the selected asset, view all upcoming events using this asset and the corresponding **Booking** **status** of each session. Use the **Back to assets** button at the bottom of the page to return to the previous screen. | - |
| Edit | The cog icon (![](https://cdn.document360.io/a007399b-031e-436b-999a-528240e16f58/Images/Documentation/image-1634725184361.png?sv=2026-02-06&spr=https&st=2026-11-06T06%3A45%3A50Z&se=2026-11-06T07%3A45%3A50Z&sr=c&sp=r&sig=U%2BgNRpL7j0cnsW0rZwSn5J%2FxwOyootoN9s2av8wQFPU%3D) ) will allow you to update all asset details as described below. | - |
| Show/Hide | The eye icons (![](https://cdn.document360.io/a007399b-031e-436b-999a-528240e16f58/Images/Documentation/image-1634725184403.png?sv=2026-02-06&spr=https&st=2026-11-06T06%3A45%3A50Z&se=2026-11-06T07%3A45%3A50Z&sr=c&sp=r&sig=U%2BgNRpL7j0cnsW0rZwSn5J%2FxwOyootoN9s2av8wQFPU%3D) ,![](https://cdn.document360.io/a007399b-031e-436b-999a-528240e16f58/Images/Documentation/image-1634725184443.png?sv=2026-02-06&spr=https&st=2026-11-06T06%3A45%3A50Z&se=2026-11-06T07%3A45%3A50Z&sr=c&sp=r&sig=U%2BgNRpL7j0cnsW0rZwSn5J%2FxwOyootoN9s2av8wQFPU%3D)) will allow you to hide or show an asset from the list of available assets for users creating a new event. | This will not affect any events currently linked to an asset. |
| Delete | The cross icon (![](https://cdn.document360.io/a007399b-031e-436b-999a-528240e16f58/Images/Documentation/image-1634725184488.png?sv=2026-02-06&spr=https&st=2026-11-06T06%3A45%3A50Z&se=2026-11-06T07%3A45%3A50Z&sr=c&sp=r&sig=U%2BgNRpL7j0cnsW0rZwSn5J%2FxwOyootoN9s2av8wQFPU%3D)) is only available if the asset is not currently assigned to an event. | - |
| Currently assigned to an event | Will be listed against an asset where a seminar event utilising this asset has been created within the site. | - |

![Course badge](https://cdn.document360.io/a007399b-031e-436b-999a-528240e16f58/Images/Documentation/course-badge_seminar-management(1).svg?sv=2026-02-06&spr=https&st=2026-11-06T06%3A45%3A50Z&se=2026-11-06T07%3A45%3A50Z&sr=c&sp=r&sig=U%2BgNRpL7j0cnsW0rZwSn5J%2FxwOyootoN9s2av8wQFPU%3D)Why not visit the Totara Academy for our latest course on [Seminar Management](https://totara.community/course/view.php?id=958) in Totara Learn. Here you can learn more about how to use seminars, see best practice, and give it a go yourself.

Join the [Totara Community](https://totara.community/) for more resources to help you get the most out of Totara.

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