---
title: "Manage seminar facilitators"
slug: "manage-seminar-facilitators"
tags: ["Explainer", "Reference", "Site Administrator", "Totara Learn"]
updated: 2025-07-22T10:52:18Z
published: 2025-07-22T11:18:35Z
canonical: "totara.help/manage-seminar-facilitators"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://totara.help/llms.txt
> Use this file to discover all available pages before exploring further.

# Manage seminar facilitators

When you need to assign people to run specific seminar sessions, you can make them **facilitators**. They can be users in Totara (internal) or people outside of Totara (external). Users will get notifications about the seminar session they are facilitating, and see those sessions on their calendar.

External facilitators are any facilitators without accounts on your Totara site. You can set up external facilitators to make it clear which facilitators are running which events, without giving those facilitators access to your site. If you need facilitators to handle tasks on your site, such as marking attendance, you will need to provide them with a user account with the relevant role and permissions. You can then assign them to the seminar sessions as an internal facilitator.

Site Administrators can access the facilitator administration page by going to *Quick-access menu > Seminars > Facilitators*. The **Manage facilitators** page lists all facilitators added to the site by a Site Administrator, and allows Site Administrators to search for specific facilitators. This page is an embedded report so may be configured using the Totara **Report Builder**, the results exported to .CSV, Excel, .ODS or PDF, and each column (except **Actions**) sorted in ascending or descending order as required. Please see the [reports](/19/docs/what-are-reports) documentation for more information. Here you can also [add seminar facilitators](/19/docs/add-a-seminar-facilitator).

Multiple facilitators can be added to a single seminar event.

The **Actions** column provides several options for each facilitator.

| **Column** | **Description** |
| --- | --- |
| Edit | The pencil icon (![](https://cdn.document360.io/a007399b-031e-436b-999a-528240e16f58/Images/Documentation/image-1634742603217.png?sv=2026-02-06&spr=https&st=2026-11-01T16%3A00%3A31Z&se=2026-11-01T17%3A00%3A31Z&sr=c&sp=r&sig=MpzlNCVcxjdIhveLa8zkzjXIhJwXTTiWGznfgpWeJMM%3D)) will allow you to update the facilitator's details. |
| Show/Hide | The eye icons (![](https://cdn.document360.io/a007399b-031e-436b-999a-528240e16f58/Images/Documentation/image-1634742603361.png?sv=2026-02-06&spr=https&st=2026-11-01T16%3A00%3A31Z&se=2026-11-01T17%3A00%3A31Z&sr=c&sp=r&sig=MpzlNCVcxjdIhveLa8zkzjXIhJwXTTiWGznfgpWeJMM%3D) ,![](https://cdn.document360.io/a007399b-031e-436b-999a-528240e16f58/Images/Documentation/image-1634742603505.png?sv=2026-02-06&spr=https&st=2026-11-01T16%3A00%3A31Z&se=2026-11-01T17%3A00%3A31Z&sr=c&sp=r&sig=MpzlNCVcxjdIhveLa8zkzjXIhJwXTTiWGznfgpWeJMM%3D)) will allow you to hide or show the facilitator from the list of available facilitators when users create a new event. This will not affect any events to which the facilitator is currently assigned. |
| Delete | The trash icon (![](https://cdn.document360.io/a007399b-031e-436b-999a-528240e16f58/Images/Documentation/image-1634742603651.png?sv=2026-02-06&spr=https&st=2026-11-01T16%3A00%3A31Z&se=2026-11-01T17%3A00%3A31Z&sr=c&sp=r&sig=MpzlNCVcxjdIhveLa8zkzjXIhJwXTTiWGznfgpWeJMM%3D)) is only available if the facilitator is not currently assigned to an event. When the facilitator is assigned to one or more events this icon will be greyed out. |

![Course badge](https://cdn.document360.io/a007399b-031e-436b-999a-528240e16f58/Images/Documentation/course-badge_seminar-management(1).svg?sv=2026-02-06&spr=https&st=2026-11-01T16%3A00%3A31Z&se=2026-11-01T17%3A00%3A31Z&sr=c&sp=r&sig=MpzlNCVcxjdIhveLa8zkzjXIhJwXTTiWGznfgpWeJMM%3D)Why not visit the Totara Academy for our latest course on [Seminar Management](https://totara.community/course/view.php?id=958) in Totara Learn. Here you can learn more about how to use seminars, see best practice, and give it a go yourself.

Join the [Totara Community](https://totara.community/) for more resources to help you get the most out of Totara.

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