---
title: "Manage seminar rooms"
slug: "manage-seminar-rooms"
tags: ["Reference", "Site Administrator", "Totara Learn"]
updated: 2025-07-22T10:52:18Z
published: 2025-07-22T11:18:35Z
canonical: "totara.help/manage-seminar-rooms"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://totara.help/llms.txt
> Use this file to discover all available pages before exploring further.

# Manage seminar rooms

A Site Administrator can access the rooms administration dashboard by going to *Quick-access menu > S**eminars > Rooms.*

The **Manage rooms** page provides a list of all rooms within the site and, by default, the ability to search for available rooms by date. Here you can also [add new rooms](/19/docs/add-a-seminar-room).

The **Manage rooms** area is based on an embedded report so may be configured via the **Report Builder**, the results exported to .CSV, Excel, .ODS or PDF and each column (except **Actions**) sorted in ascending or descending order as required. Please see [Reports](/19/docs/what-are-reports) for more information.

The **Actions** column provides a range of options against the corresponding room.

| **Column** | **Description** |
| --- | --- |
| Details | Clicking the details icon (![](https://cdn.document360.io/a007399b-031e-436b-999a-528240e16f58/Images/Documentation/image-1634741165260.png?sv=2026-02-06&spr=https&st=2026-11-01T16%3A03%3A46Z&se=2026-11-01T17%3A03%3A46Z&sr=c&sp=r&sig=0eizHBTMsw6KjWjMHNhi6A26v%2BIfFS1n37z4V9gK6KQ%3D) ) will allow you to view all information about the selected room, view all upcoming sessions in the Room and the corresponding **Booking status** of each. Use the **Back to rooms** button at the bottom of the page to return to the previous screen. |
| Edit | The edit icon (![](https://cdn.document360.io/a007399b-031e-436b-999a-528240e16f58/Images/Documentation/image-1634741165306.png?sv=2026-02-06&spr=https&st=2026-11-01T16%3A03%3A46Z&se=2026-11-01T17%3A03%3A46Z&sr=c&sp=r&sig=0eizHBTMsw6KjWjMHNhi6A26v%2BIfFS1n37z4V9gK6KQ%3D)) will allow you to update all details as described below. |
| Show/Hide | The visible/invisible icons (![](https://cdn.document360.io/a007399b-031e-436b-999a-528240e16f58/Images/Documentation/image-1634741165351.png?sv=2026-02-06&spr=https&st=2026-11-01T16%3A03%3A46Z&se=2026-11-01T17%3A03%3A46Z&sr=c&sp=r&sig=0eizHBTMsw6KjWjMHNhi6A26v%2BIfFS1n37z4V9gK6KQ%3D) ,![](https://cdn.document360.io/a007399b-031e-436b-999a-528240e16f58/Images/Documentation/image-1634741165395.png?sv=2026-02-06&spr=https&st=2026-11-01T16%3A03%3A46Z&se=2026-11-01T17%3A03%3A46Z&sr=c&sp=r&sig=0eizHBTMsw6KjWjMHNhi6A26v%2BIfFS1n37z4V9gK6KQ%3D)) will allow you to hide or show a room from the list of available rooms for users creating a new event. This will not affect any events currently linked to the room. |
| Delete | The delete icon (![](https://cdn.document360.io/a007399b-031e-436b-999a-528240e16f58/Images/Documentation/image-1634741165475.png?sv=2026-02-06&spr=https&st=2026-11-01T16%3A03%3A46Z&se=2026-11-01T17%3A03%3A46Z&sr=c&sp=r&sig=0eizHBTMsw6KjWjMHNhi6A26v%2BIfFS1n37z4V9gK6KQ%3D)) is only available if the room is not currently assigned to an event. Note that room deletion is managed by the **\mod_facetoface\task\cleanup_task** task, which is set to run once per day, so the deleted room will still appear until this task runs. |
| Currently assigned to an event | Will be listed against a room where a **seminar event** has been booked within this room**.** |

![Managing the available rooms.](https://cdn.document360.io/a007399b-031e-436b-999a-528240e16f58/Images/Documentation/image-1675245655004.png?sv=2026-02-06&spr=https&st=2026-11-01T16%3A03%3A46Z&se=2026-11-01T17%3A03%3A46Z&sr=c&sp=r&sig=0eizHBTMsw6KjWjMHNhi6A26v%2BIfFS1n37z4V9gK6KQ%3D)

![Course badge](https://cdn.document360.io/a007399b-031e-436b-999a-528240e16f58/Images/Documentation/course-badge_seminar-management(1).svg?sv=2026-02-06&spr=https&st=2026-11-01T16%3A03%3A46Z&se=2026-11-01T17%3A03%3A46Z&sr=c&sp=r&sig=0eizHBTMsw6KjWjMHNhi6A26v%2BIfFS1n37z4V9gK6KQ%3D)Why not visit the Totara Academy for our latest course on [Seminar Management](https://totara.community/course/view.php?id=958) in Totara Learn. Here you can learn more about how to use seminars, see best practice, and give it a go yourself.

Join the [Totara Community](https://totara.community/) for more resources to help you get the most out of Totara.

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