---
title: "Share a resource or playlist"
slug: "share-a-resource-or-playlist"
tags: ["Participant", "Totara Engage", "How-to"]
updated: 2025-07-22T10:52:18Z
published: 2025-07-22T11:18:53Z
canonical: "totara.help/share-a-resource-or-playlist"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://totara.help/llms.txt
> Use this file to discover all available pages before exploring further.

# Share a resource or playlist

When you find [resources, surveys or playlists](/19/docs/totara-engage-content-types) you think your peers would find interesting or useful you can choose to share them.

Only users with the **Share article (engage/article:share)** capability can reshare user-generated content. This allows Site Administrators to limit who is able to share resources, surveys and playlists if required. Additionally, only **public** resources can be reshared.

Follow these steps to share a resource or playlist:

1. Click the share icon (![](https://cdn.document360.io/a007399b-031e-436b-999a-528240e16f58/Images/Documentation/Share_icon.png?sv=2026-02-06&spr=https&st=2026-11-01T17%3A02%3A28Z&se=2026-11-01T18%3A02%3A28Z&sr=c&sp=r&sig=l5wmicdlufjkytNeqM%2Ff3wDGfxbghR%2FQYk%2FqRqv5FFw%3D)) in the information panel on the right-hand side of the screen. If you are the resource creator you can instead change the resource settings here.
2. Start typing the name of the user or workspace with which you would like to share the resource.
3. Select the user or workspace from the list of suggestions. If a resource or playlist has already been shared with a user or workspace then that user/workspace will not be available to select.
4. Repeat steps 2 and 3 to add more users and workspaces.
5. If you accidentally select the wrong option or change your mind you can remove a user or workspace by clicking the cross (X) next to that selection.
6. Click **Done** to reshare the resource with the selected users and workspaces.

In the **Reshare** pop-up window you can also click **Show** to see a list of the users that the resource has already been shared with. In the information panel you can click on the number under the share icon to see which users have reshared the resource.

![Course badge](https://cdn.document360.io/a007399b-031e-436b-999a-528240e16f58/Images/Documentation/course-badge_playlists-and-resources.svg?sv=2026-02-06&spr=https&st=2026-11-01T17%3A02%3A28Z&se=2026-11-01T18%3A02%3A28Z&sr=c&sp=r&sig=l5wmicdlufjkytNeqM%2Ff3wDGfxbghR%2FQYk%2FqRqv5FFw%3D)

The Totara Academy has a whole course dedicated to using [playlists and resources](https://totara.community/mod/page/view.php?id=23452) in Totara. Here you can find out more about creating, and sharing playlists and resources, as well as find best-practice guidance.

Join the [Totara Community](https://totara.community/) for more resources to help you get the most out of Totara.

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