---
title: "Uploading seminar attendance"
slug: "uploading-seminar-attendance"
updated: 2024-08-06T16:19:02Z
published: 2024-08-06T16:19:02Z
canonical: "totara.help/uploading-seminar-attendance"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://totara.help/llms.txt
> Use this file to discover all available pages before exploring further.

# Uploading seminar attendance

When [taking attendance for seminars](/19/docs/taking-seminar-attendance), you can upload a CSV file containing all of the attendance records. If event manual grading is enabled, the CSV file may also include grades.

1. Go to the **Taking attendance** tab.
2. Click the **Upload event attendance** button.
3. Upload the file and set the encoding and delimiter type.
4. Click **Continue**.
5. You will then see a confirmation of what will be uploaded.
6. Click **Confirm** to complete the process.

You can [download an attendance sheet](/19/docs/download-a-seminar-sign-in-sheet) to upload here by clicking the **CSV export for upload** button.

This feature can only be used to upload event attendance, not session attendance. Also note that this feature only works with existing attendees, so you will need to go to the **Attendees** tab if you wish to add new attendees via CSV upload.

## Available fields

When creating a CSV file to upload attendance you will need to include a user identification field. Choose only one of the following:

- **username**
- **idnumber**
- **email**

You will also need to include **eventattendance**. For this column each learner will be assigned one of the following codes:

- Fully attended uses **4**
- Partially attended uses **3**
- Unable to attend uses **2**
- No show uses **1**

Optionally you can also include the **eventgrade** column, using a number between 0-100 as a grade (or leave empty to skip).

## Example file

When constructing the file the field names above act as column headings with the user data entered under each one as a new row. In the example below the identification field is the **username**. The first two learners have fully attended while the third was unable to attend the session. Each column is separated by a comma (the delimiter).

username,eventattendance sams,4 hans,4 flor,2

## Exporting attendance

Where required, administrators and trainers can **Export all users** and their saved **Attendance status** to Excel, OSD or CSV. Select the required format from the dropdown menu and choose to either the **Open** or **Save File** option when prompted.

![Course badge](https://cdn.document360.io/a007399b-031e-436b-999a-528240e16f58/Images/Documentation/course-badge_seminar-management(1).svg?sv=2026-02-06&spr=https&st=2026-11-01T18%3A25%3A10Z&se=2026-11-01T19%3A25%3A10Z&sr=c&sp=r&sig=2ELYxptSZBZrzKZxx4CKCLKzdC28OkludmuTI3kwi0Q%3D)Why not visit the Totara Academy for our latest course on [Seminar Management](https://totara.community/course/view.php?id=958) in Totara Learn. Here you can learn more about how to use seminars, see best practice, and give it a go yourself.

Join the [Totara Community](https://totara.community/) for more resources to help you get the most out of Totara.

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