---
title: "User notes"
slug: "user-notes"
tags: ["Content Creator", "Totara Learn", "How-to"]
updated: 2025-07-22T10:52:18Z
published: 2025-07-22T11:18:12Z
canonical: "totara.help/user-notes"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://totara.help/llms.txt
> Use this file to discover all available pages before exploring further.

# User notes

The notes feature allows you to add notes about the users in your courses. For example, you could add a note about specific adjustments or accommodations a user has requested so that other Trainers in a course are aware. This feature can be enabled and disabled via [Configure features](/19/docs/configure-features).

You can add notes at three different [context levels](/19/docs/what-are-context-levels-in-totara):

- **Personal**: Only you can see the note
- **Course**: Other Trainers and Editing Trainers in the course can see the note
- **Site**: The note will be visible to Trainers and Editing Trainers in all other courses on the site

The ability to create and view notes is determined by the **Manage notes** (**moodle/notes:manage**) and **View notes** (**moodle/notes:view**) capabilities.

To add notes for users, follow these steps:

1. Navigate to the course containing the users for which you want to add a note.
2. Select the users for which you want to add a note using the **Select** checkboxes.
3. If you wish to add a separate note for each selected user, select **Add a new note** from the **With selected users** dropdown. If you want to add the same note for all selected users, instead select **Add a common note**.
4. Enter your note in the **Content** field.
5. Select **personal**, **course** or **site** from the **Context** dropdown.
6. Click **Save changes**.

To view your notes, go to *Participants > Notes* in the **[course name]** block.

Join the [Totara Community](https://totara.community/) for more resources to help you get the most out of Totara.

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