---
title: "Access a virtual room"
slug: "access-a-virtual-room"
tags: ["Site Administrator", "Totara Learn", "How-to"]
updated: 2026-08-13T16:01:21Z
published: 2026-08-13T16:01:21Z
canonical: "totara.help/access-a-virtual-room"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://totara.help/llms.txt
> Use this file to discover all available pages before exploring further.

# Access a virtual room

If you have [added a virtual room](/totara-20/docs/add-a-virtual-room-to-an-event) to one of your seminar events, users can easily access the room by following these steps:

1. Navigate to the course containing the seminar activity.
2. Find the seminar event you want to join on the course page.
3. Any rooms/virtual rooms are listed under the **Rooms** heading. Click the name of the virtual room you want to join.
4. Information about the room will be displayed before you join. For the Zoom integration, any user with permission to set up virtual rooms will be shown two buttons: **Host meeting** and **Join as attendee**, as Zoom provides two separate URL links for hosting and attending an event.
5. Click **Join** / **Join as attendee** to enter the virtual room. If the room is not currently open, the time and date of the next session will be displayed.

If you're using Zoom, trainers cannot host virtual rooms that have been created by other trainers. If a different trainer needs to host the event, they will need to create a new virtual room so that they can host using their own account.

![Joining a Zoom virtual room as a host or attendee.](https://cdn.document360.io/a007399b-031e-436b-999a-528240e16f58/Images/Documentation/image-1634734703926.png?sv=2026-02-06&spr=https&st=2026-11-06T06%3A41%3A48Z&se=2026-11-06T07%3A41%3A48Z&sr=c&sp=r&sig=oz7T8ruxqHVuSjgaewBTUalN7o087lYaI5iMbuNEafA%3D)

![Course badge](https://cdn.document360.io/a007399b-031e-436b-999a-528240e16f58/Images/Documentation/course-badge_seminar-management(1).svg?sv=2026-02-06&spr=https&st=2026-11-06T06%3A41%3A48Z&se=2026-11-06T07%3A41%3A48Z&sr=c&sp=r&sig=oz7T8ruxqHVuSjgaewBTUalN7o087lYaI5iMbuNEafA%3D)Why not visit the Totara Academy for our latest course on [Seminar Management](https://totara.community/course/view.php?id=958) in Totara Learn. Here you can learn more about how to use seminars, see best practice, and give it a go yourself.

Join the [Totara Community](https://totara.community/) for more resources to help you get the most out of Totara.

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