---
title: "Allocate spaces in a seminar"
slug: "allocate-spaces-in-a-seminar"
tags: ["Manager", "How-to", "Totara Learn"]
updated: 2026-08-13T16:01:21Z
published: 2026-08-13T16:01:21Z
canonical: "totara.help/allocate-spaces-in-a-seminar"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://totara.help/llms.txt
> Use this file to discover all available pages before exploring further.

# Allocate spaces in a seminar

To allocate a space or number of spaces to members of your team within a seminar event, follow these steps:

1. Click the corresponding **Allocate spaces for team** link where displayed on the course home page or use the corresponding **View all events** link to view all events within the selected seminar activity.
2. A number will be displayed next to the link, e.g. (0/1). The first number displays the amount of spaces that have been allocated, and the second shows the amount of spaces that are allowed to be allocated.
3. From the **Potential** **allocations** list, select the members in your team that you wish to book into the session.
4. Choose whether to **Replace reservations when adding allocations** (**Yes** or **No**).
5. Click **Add**.
6. To remove an allocation, select the relevant user(s) from the **Current** **allocations** list and click **Remove**.

You will be returned to the **Events** **dashboard** and the number of spaces will be updated to show how many you reserved and how many you have remaining.

It is important to note that if you allocate a learner a space on a seminar which is already full then they will be added to the waitlist. They will then automatically be added to the seminar booking if there is a cancellation and they are the next in the queue on the waitlist.

![Course badge](https://cdn.document360.io/a007399b-031e-436b-999a-528240e16f58/Images/Documentation/course-badge_seminar-management(1).svg?sv=2026-02-06&spr=https&st=2026-11-06T06%3A42%3A08Z&se=2026-11-06T07%3A42%3A08Z&sr=c&sp=r&sig=IxFNgmx373bGV3tewZ3Z%2FgLI4Xj%2BkEmbtW%2BtKF4yTzM%3D)Why not visit the Totara Academy for our latest course on [Seminar Management](https://totara.community/course/view.php?id=958) in Totara Learn. Here you can learn more about how to use seminars, see best practice, and give it a go yourself.

Join the [Totara Community](https://totara.community/) for more resources to help you get the most out of Totara.

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