---
title: "Default legacy seminar notifications"
slug: "default-legacy-seminar-notifications"
tags: ["Totara Learn", "Content Creator", "Reference"]
updated: 2026-08-13T16:01:21Z
published: 2026-08-13T16:01:21Z
canonical: "totara.help/default-legacy-seminar-notifications"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://totara.help/llms.txt
> Use this file to discover all available pages before exploring further.

# Default legacy seminar notifications

This notification system is now a legacy feature. Please see [Using centralised notifications](/totara-20/docs/using-centralised-notifications) for details on using the modern notification system. You can also view our [Transitioning to new seminar notifications](/totara-20/docs/transitioning-to-new-seminar-notifications) guidance. 

There are several [legacy seminar notifications](/totara-20/docs/setting-up-seminar-notifications) that are available in the system by default. You can edit these notifications by clicking the cog icon (![cog](https://cdn.document360.io/a007399b-031e-436b-999a-528240e16f58/Images/Documentation/cog.png?sv=2026-02-06&spr=https&st=2026-11-06T07%3A21%3A31Z&se=2026-11-06T08%3A21%3A31Z&sr=c&sp=r&sig=3fgAhOjCnAlBR7Va%2BBffYC07i7Fp9c7Op0mRzjvomt8%3D)).

By default, copies of notifications will also be sent to managers, third parties (configured in seminar settings), role approvers (only booking approval requests), and admin approvers (only booking approval requests).

| **Notification** | **Description** | **Recipient** | **Trigger** |
| --- | --- | --- | --- |
| All reservations cancelled | A message is sent to all participants when all reservations are cancelled. | All (cancelled) participants. | All reservations are cancelled. |
| Reservation cancellation | When a specific reservation is cancelled a notification gets sent. | Cancelled participant(s). | A participant's reservation is cancelled. |
| Seminar booking admin request | A message is sent to nominated administrative approvers when a participant requests a booking. See more on the [Seminar sign-up approvals](/totara-20/docs/seminar-sign-up-approvals) help page. | Set approver(s). | A participant requests a booking. |
| Seminar booking cancellation | A message is sent as confirmation when a participant cancels their booking. See more on the [Learner cancellation](/totara-20/docs/learner-cancellation) help page. | The participant who cancelled. | A participant cancels their reservation. |
| Seminar booking confirmation | A message is sent as confirmation when a participant makes a booking. | The participant who booked. | A participant makes a booking. |
| Seminar booking date/time changed | A message is sent if the date or time of the seminar is adjusted, or if the room is changed. | All booked participants and those on the waiting list. | The seminar date or time is edited (and saved) or the room is changed after bookings have been made (or the wait-list has opened). |
| Seminar booking decline | If an approver rejects a booking request then a message is sent to the declined participant. See more on the [Learner seminar sign-ups](/totara-20/docs/learner-seminar-sign-ups) or [Seminar sign-up approvals](/totara-20/docs/seminar-sign-up-approvals) help pages. | The participant who made the booking. | The booking request is declined. |
| Seminar booking reminder | A reminder email is sent to all participants before the event. | All booked participants. | Sent two days before the event starts. |
| Seminar booking request | A message is sent to approvers when a participant requests a booking. See more on the [Seminar sign-up approvals](/totara-20/docs/seminar-sign-up-approvals) help page. | Set approver(s). | A participant requests a booking. |
| Seminar booking role request | When a session is set to require approval from an event role then any users assigned that role (e.g. Editing Trainer) will receive a notification when there is a pending approval request. | Required approving event role. | A user requests a booking. |
| Seminar event cancellation | When an event is cancelled a message is sent to all participants who had booked. See more on the [Cancel a seminar event](/totara-20/docs/cancel-a-seminar-event) help page. | Cancelled participants. | A Trainer/Site Administrator cancels a seminar event. |
| Seminar event registration closure | When the sign-up period for an event closes, a message is sent to all participants who have requested booking approval but had not yet received a response. Any pending requests are automatically declined at this time. | All participants with pending booking requests. | The sign-up period ends. |
| Seminar event trainer cancellation | When an event is cancelled by a user with an event role, a message is sent to all participants who had booked. See more on the [Cancel a seminar event](/totara-20/docs/cancel-a-seminar-event) help page. The event role needs to be enabled in the **Seminar global settings** and subsequently selected as an event role in the seminar, assuming a user has been assigned that role within a course. | Cancelled participants. | An event role user cancels a seminar event. |
| Seminar event trainer unassigned | Notifies a user when the event role is unassigned from them for a seminar. The event role needs to be enabled in the **Seminar global settings** and subsequently selected as an event role in the seminar, assuming a user has been assigned that role within a course. | Unassigned event role user. | Unassigning an event role user. |
| Seminar registration closed | Sent to seminar notification recipients who have event roles on the seminar when the **Sign-up closes** time is reached. | Trainers. | Event sign-up has been closed. |
| Seminar trainer confirmation | Send a confirmation email to a user when they are assigned in the event role. The event role needs to be enabled in the **Seminar global settings** and subsequently selected as an event role in the seminar, assuming a user has been assigned that role within a course. | User in an event role. | Assigning a user in an event role. |
| Waitlisting advice for [seminar name] | A notification is sent to anyone on the waiting list if the Trainer/Administrator confirms, cancels, or plays the lottery on the waiting list for an event. See more on the [Wait-listed events](/totara-20/docs/wait-listed-events) help page. | Wait-listed participants. | Administrator/Trainer confirms, cancels, or plays the lottery on wait-listed places for a seminar event. |
| Event under minimum bookings for: [facetofacename] | Message is sent when a seminar event does not have a minimum number of bookings by the deadline. | Configured notification recipients. | **Notify about minimum bookings** time arrives. |
| Seminar session facilitator confirmation | Notifies a facilitator when they are assigned to a session. | Assigned facilitator (this excludes external users). | Assigning a facilitator to an upcoming session. |
| Seminar session facilitator unassigned | When a facilitator is removed from a session they will receive this notification. | Unassigned facilitator (this excludes external users). | Unassigning a facilitator from an upcoming session. |
| Seminar session facilitator cancellation | When a session or event is cancelled or deleted, the facilitator assigned to the session will receive this notification. | Assigned facilitator (this excludes external users). | Upcoming live event/session is deleted or cancelled. |
| Seminar session date/time changed | A message is sent if the date or time of the session is changed, or if the room for the session is changed. | Assigned facilitator (this excludes external users). | Upcoming session date or time is edited (and saved) or the room is changed after bookings have been made (or the wait-list has opened). |
| Virtual meeting creation failure | This is sent when the system is unable to create a virtual room for a seminar event. | Virtual room creator. | A virtual room cannot be created potentially due to a disconnect with the provider. |

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