Comparing Totara versions
  • 21 Jan 2025
  • 4 minutes to read

Comparing Totara versions


Article summary

This table shows a comparison of major features across all Totara Learn (v9 - 12) and the Totara Suite versions (v13 - 19).

Features have been grouped together into categories for ease of use. New features in this version are in bold.

Learning and delivery

Content management

19
1817

16

15

14

13

12

11

109

SCORM compliance


SCORM attempt management







LTI v2 support



Static content creation


File and folder upload


Drag-and-drop file upload


Add URL


Glossary activity 


Database activity


Lesson activity


Book activity


H5P activity









External repository APIs


Content marketplace



Content marketplace activity







LinkedIn Learning integration






Course management

19
1817

16

15

14

13

12

11

109

Multiple course formats


Pathway course format









Activity completion criteria


Course completion criteria


Course completion upload


Course completion editor



Record of Prior Learning


Bulk course creation


Activities and resources


Groups


Recycle bin



Enrolment banner







Courses in workspace libraries










Catalogue management

19
1817

16

15

14

13

12

11

109

Categories and subcategories


Backup and restore


Course and activity tagging


AI course tag recommendations











Program and certification tagging




Tag collections



Custom course fields


Custom search and filters


Topic filters







Time to read filter






Resource and playlist search






Workspace search










Custom course icons


Custom course images





Report-based catalogue


Grid catalogue





Explore catalogue










Catalogue homepage






Header and footer blocks






Catalogue block










Assessment and achievement

19
1817

16

15

14

13

12

11

109

Open badges


Badge endorsements






Badge versions






Multi-language badges






Badge issue for course completion


Badge issue for program completion



Badge issue for audience membership



Custom certificates


Quiz activity


Drag-and-drop question types


Grading


Assignment activity


Offline and virtual learning

19
1817

16

15

14

13

12

11

109

Seminar events and sessions dashboard


Event attendance tracking


Session attendance tracking






Grade to pass






Manual grading






Valid no show status






Attendance upload






Booking management


Waitlisting


Waitlisting conflict alerts




Declare interest


Signup sheet



Self approval


Manager approval


Two-stage approval


Multiple signups based on attendance status





Asset management


Room management


Facilitator management






MS teams and Zoom webinar integration






Manager reservations


Custom notifications


Custom messaging


Custom fields for sign up and cancellation


Custom fields for all forms and elements


Repeat seminars when enrolled via a certification




Gamification

191817

16

15

14

13

12

11

109

Activity results leaderboard


Topic access restrictions


Quiz access password


Course access keys


Orphaned activities


Social and collaborative learning

19
1817

16

15

14

13

12

11

109

Live chat activity


Forum activity


Pinned forum posts



Forum discussion locking



Workshop (peer review) activity


Messaging


Wiki activity


Feedback and evaluation

19
1817

16

15

14

13

12

11

109

Feedback activity


Conditional feedback questions


Feedback reminders


Choice activity


Mobile app

19
1817

16

15

14

13

12

11

109

App authentication






Mobile branding






Current courses






Completed learning










Current programs and certifications






Offline SCORM Player






Push notifications






Mobile catalogue (Find learning)








Course self-enrolment






Organisation and compliance management

Reporting

19
18

17

16

15

14

13

12

11

109

In-built admin reports


In-built course reports


Custom report builder


Report source search






Report templates






Scheduled reporting


Scheduled reports sent via email


Scheduled report send to self




Scheduled report source




Scheduled report capability




Set scheduled report recipients




Exportable reports


Graphical reporting


Updated graphical reports






Clone report


Global report restrictions


Content restriction by audience





Report column aggregation


Default saved searches






Performance optimisation



Hierarchies

19
18

17

16

15

14

13

12

11

109

Organisational hierarchies


Positional hierarchies


Competency hierarchies


HR Import


Support for partial sync within HR Import



Source and schedule settings for each element





Job assignment HR Import source



Competency HR Import source





Competency export





Compliance management

19
18

17

16

15

14

13

12

11

109

Programs


Certifications


Recertification management


Improved program and certification assignment






Clone programs









Clone certifications










Improved program content UI









Improved certification UI











Extended enterprise

19
18

17

16

15

14

13

12

11

109

Enhanced multitenancy support






Tenant administrators






Tenant bulk user upload






Tenant-specific courses






Tenant-only resources






Tenant-only workspaces






Tenant-specific performance activities






Tenant dashboards






Tenant theme configuration






Tenant login pages






Tenant default images







Tenant branded email





Tenant-specific reporting









Tenant-level notifications










Development and review

Learning plans

19
18

17

16

15

14

13

12

11109

Custom workflows


Multiple templates


Evidence custom fields


Dynamically assigned learning plans


Talent management and succession planning

19
18

17

16

15

14

13

12

11109

Competencies linked to organisations


Competencies linked to positions


Competencies auto-added to learning plans


External evidence


Custom evidence forms






Performance management

19
18

17

16

15

14

13

12

11109

Legacy appraisals and 360 feedback








Performance activities






Appraisals






Feedback






Check-ins






Redisplay question







Goal review








Totara goals









Totara goal comments










Totara goal tasks and linked courses










Totara goals transition mode











Create goals in performance activities









Learning review








Competency review







Evidence review







Aggregated responses







Activity close dates







Direct report participants







Advanced participation management




Dynamic performance activities







Hide incomplete responses







Hide/close suspended user responses







Participation reporting






Performance activity reporting






Enhanced performance activity reporting








Manual performance activity closure










Priority card view








Advanced filtering and sorting of activities








Personal and organisational goals


Improved goals user interface








Link positions and organisations to company goals


Performance overview









Competency management

19
18

17

16

15

14

13

12

11109

Custom completion scales


Competency types


Competency profile dashboard






Advanced achievement paths






Proficiency set by assignment







Proficiency achieved date



Competency ratings reporting







Bulk achievement paths








User management

Access management

19
18

17

16

15

14

13

12

11

109

Guest access


Self registration


Self registration with approval



OAuth2.0 (Microsoft, LinkedIn, Google login)






SAML SSO









Multi-factor authentication for Site Administrators








Instant access to learning for self-registered users



Password expiry for self registered users




Password policy


Password rotation policy


Custom access rights


Persistent login option




External API








Audience management

19
18

17

16

15

14

13

12

11

109

Set audiences


Dynamic audiences


Tenant audiences






Disable automatic membership updates


Course/certification/program visibility


Course/certification/program enrolment


Learning plan assignment


Goal assignment


Access rights assignment


Legacy main menu navigation









Main menu





Audience and workspace sync







Team management

19
18

17

16

15

14

13

12

11

109

Team dashboard


Job assignment-based seminar approval


All reporting staff (multiple job assignments)


User account management

19
18

17

16

15

14

13

12

11

109

Browse users report



Profile information


Users must complete required profile fields upon login




Position assignment


Manager assignment


Multiple manager assignments


Organisation assignment


Job assignments


Improved user creation workflow


 




Configurable user profile page


 




Custom user profile card






Tenant association






Enrolment management

19
18

17

16

15

14

13

12

11

109

Manual and self enrolment


Audience sync enrolment


Competency-based enrolment


Seminar direct enrolment


Learning plan-based enrolment


Course enrolment approval workflows










GDPR

19
18

17

16

15

14

13

12

11

109

Versioned site policies




Multi-lingual site policies




HTML site policies





Site policy consent records


 



User data management




Data export


 



Data purging




Schedule user deletion









Notifications

Centralised notifications19
1817161514131211109
Improved notification preferences





Centralised program and certification notifications





Activity completion notifications







Course notifications







Centralised seminar notifications







Centralised performance activity notifications








Centralised notification auditing








Customisation

Adaptive learning

19

18

17

16

15

14

13

12

11

109

Course reordering within sets






‘Then’ and ‘or’ dividers between program course sets


‘And’ dividers between program course sets


Optional courses within program course sets


Activity completion tracking


Activity access restrictions


Organisation and position activity access restrictions


 



Audience and preferred language activity access restrictions




Time since completing activity restriction





Learner personalisation

19

18

17

16

15

14

13

12

11

109

User themes


Alerts and tasks


Learner dashboard(s)


Record of learning


My current learning


Last course accessed block


Recently viewed block






Activity completion-based progress bars


Program progress bar based on course set progress



User tours


Globalisation

19

18

17

16

15

14

13

12

11

109

Multiple language translation packs


Language customisation


Right-to-left display support


Multiple time zone support


Multiple date and calendar formats


Design and navigation

19

18

17

16

15

14

13

12

11

109

Audience-based dashboards


Clone dashboards


Access control-based main menu


Customisable and responsive theme


Ventura theme and customisation options






Inspire theme and customistion options










Customisable user menu


Font-based icons


Featured links block



Program and certification tiles within featured links




Course progress display on featured links




Enhanced gallery display within featured links





Featured links tile alignment options








Quick add block workflow





Header and footer block regions





Front page centre block





Three levels of top navigation





New administration/quick-access menu





Default course, program and certification images





Advanced content layouts in Weka editor








Improved login screen









User engagement

Collaboration and engagement

19
18

17

16

15

14

13

12

11

10

9

Workspaces






Multiple Workspace Owners











Engagement reporting






MS Teams integration






Recommendations and content discovery

19
18

17

16

15

14

13

12

11

10

9

ML recommendations engine






Natural language and hashtag processing






User profile inputs







Trending items






Workspace recommendations






Microlearning recommendations






Course recommendations






Related content tab






Content creation and curation

19
18

17

16

15

14

13

12

11

10

9

User library






User-generated resources






User/quick surveys






Content likes






Playlists






Playlist ratings






Topic label







Time to read label






Integrations

Totara integrations

19
18

17

16

15

14

13

12

11

10

9

MS Teams integration






MS teams and Zoom webinar integration










LinkedIn Learning integration











IntelliBoard integration











Join the Totara Community for more resources to help you get the most out of Totara. You can also book a call to have a chat about your Totara platform with a dedicated Customer Success Manager.


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