--- title: "Manage skills assigned to a position" slug: "manage-skills-assigned-to-a-position" tags: ["How-to", "Totara Skills"] updated: 2026-10-08T07:25:59Z published: 2026-10-08T07:25:59Z canonical: "totara.help/manage-skills-assigned-to-a-position" --- > ## Documentation Index > Fetch the complete documentation index at: https://totara.help/llms.txt > Use this file to discover all available pages before exploring further. # Manage skills assigned to a position [Positions](/totara-20/docs/what-are-positions) within a position framework can each have a set of [skills](/totara-20/docs/what-are-skills-1) assigned to them, with a required proficiency level defined for every skill. This allows the organisation to define the skill requirements for each position, and to flag skills as particularly important through the **Position critical** and **Position strategic** indicators. Skill assignments can be managed individually or in bulk, and each skill's status can be tracked as it moves between draft, active, and archived states. ## Assign skills to a position To assign skills to a position, follow these steps: 1. Navigate to *Quick-access menu > Positions*. 2. Select the relevant position framework. 3. Click the icon of a person with connected circles (![](https://cdn.document360.io/a007399b-031e-436b-999a-528240e16f58/Images/Documentation/Screenshot 2026-09-10 183209.png?sv=2026-02-06&spr=https&st=2026-11-01T15%3A56%3A58Z&se=2026-11-01T16%3A56%3A58Z&sr=c&sp=r&sig=mtXjZ02c9siO0%2FGS90H%2F4QgJAcPnxQuwZHe6qQYy8qI%3D)) next to the position to be managed to open the skills panel. 4. Click the three-dot icon (![](https://cdn.document360.io/a007399b-031e-436b-999a-528240e16f58/Images/Documentation/image-88FZGPDM.png?sv=2026-02-06&spr=https&st=2026-11-01T15%3A56%3A58Z&se=2026-11-01T16%3A56%3A58Z&sr=c&sp=r&sig=mtXjZ02c9siO0%2FGS90H%2F4QgJAcPnxQuwZHe6qQYy8qI%3D)) above the search field and select **Assign skills**. 5. Select one or more skills. 6. Click **Add**. 7. Optionally select **Activate assignments on confirmation**, then click **OK** to confirm. ## Perform bulk actions You can also complete actions in bulk when managing a position’s assigned skills: 1. Navigate to *Quick-access menu > Positions*. 2. Select the relevant position framework. 3. Click the icon of a person with connected circles (![](https://cdn.document360.io/a007399b-031e-436b-999a-528240e16f58/Images/Documentation/Screenshot 2026-09-10 183209.png?sv=2026-02-06&spr=https&st=2026-11-01T15%3A56%3A58Z&se=2026-11-01T16%3A56%3A58Z&sr=c&sp=r&sig=mtXjZ02c9siO0%2FGS90H%2F4QgJAcPnxQuwZHe6qQYy8qI%3D)) next to the position to be managed to open the skills panel. 4. Select one or more skills from the panel. 5. Click **Bulk actions**. 6. Select one of the available actions: **Activate**, **Archive**, **Delete**, or **Edit proficiency level**. 7. If editing the proficiency level in bulk, set a new required proficiency level for the selected skills; if the selected skills belong to different frameworks, a proficiency value must be set for each framework. 8. Confirm the action. ## Skill panel information When the skills panel is opened for a position, the list displays the following information for each assigned skill: - Skill name - Required proficiency level - Assignment status - Position critical and Position strategic indicators, where applied ### Skills panel actions From the skills panel, you can complete several other actions. | Functionality | Description | | --- | --- | | Search | Filters the list of assigned skills based on skill name. | | Filtering | Filters can be applied by status, framework, and competency role. | | Sorting | Skills can be sorted alphabetically by name (A–Z) or by most recently updated. | | Assign skills | Allows the Site Administrator to select one or more skills to assign to the position, and to activate the assignment or save it as a draft. | | Bulk actions | Allows the administrator to activate, archive, delete, or edit the proficiency level of multiple selected skills at once. | > [!NOTE] > Skills assigned through a competency role are excluded from bulk archive actions. ## Individual skill actions You can complete the following actions for individual skills on the skill detail panel. | Functionality | Description | | --- | --- | | Edit proficiency level | Click the three-dot icon (![](https://cdn.document360.io/a007399b-031e-436b-999a-528240e16f58/Images/Documentation/image-88FZGPDM.png?sv=2026-02-06&spr=https&st=2026-11-01T15%3A56%3A58Z&se=2026-11-01T16%3A56%3A58Z&sr=c&sp=r&sig=mtXjZ02c9siO0%2FGS90H%2F4QgJAcPnxQuwZHe6qQYy8qI%3D)) next to the skill, click **Edit proficiency level**, set the new required proficiency level, and confirm. | | Mark/unmark as Position critical | Click the three-dot icon (![](https://cdn.document360.io/a007399b-031e-436b-999a-528240e16f58/Images/Documentation/image-88FZGPDM.png?sv=2026-02-06&spr=https&st=2026-11-01T15%3A56%3A58Z&se=2026-11-01T16%3A56%3A58Z&sr=c&sp=r&sig=mtXjZ02c9siO0%2FGS90H%2F4QgJAcPnxQuwZHe6qQYy8qI%3D)) next to the skill and click **Mark as Position critical**; a flame icon (![](https://cdn.document360.io/a007399b-031e-436b-999a-528240e16f58/Images/Documentation/image-6BGAQ1GU.png?sv=2026-02-06&spr=https&st=2026-11-01T15%3A56%3A58Z&se=2026-11-01T16%3A56%3A58Z&sr=c&sp=r&sig=mtXjZ02c9siO0%2FGS90H%2F4QgJAcPnxQuwZHe6qQYy8qI%3D)) appears next to the skill. To remove the flag, reopen the menu and select the corresponding unmark option. | | Mark/unmark as Position strategic | Click the three-dot icon (![](https://cdn.document360.io/a007399b-031e-436b-999a-528240e16f58/Images/Documentation/image-88FZGPDM.png?sv=2026-02-06&spr=https&st=2026-11-01T15%3A56%3A58Z&se=2026-11-01T16%3A56%3A58Z&sr=c&sp=r&sig=mtXjZ02c9siO0%2FGS90H%2F4QgJAcPnxQuwZHe6qQYy8qI%3D)) next to the skill and click **Mark as Position strategic**; a chess figure icon (![](https://cdn.document360.io/a007399b-031e-436b-999a-528240e16f58/Images/Documentation/image-IJSEGKFG.png?sv=2026-02-06&spr=https&st=2026-11-01T15%3A56%3A58Z&se=2026-11-01T16%3A56%3A58Z&sr=c&sp=r&sig=mtXjZ02c9siO0%2FGS90H%2F4QgJAcPnxQuwZHe6qQYy8qI%3D)) appears next to the skill. To remove the flag, reopen the menu and select the corresponding unmark option. | | Activate | Click the three-dot icon (![](https://cdn.document360.io/a007399b-031e-436b-999a-528240e16f58/Images/Documentation/image-88FZGPDM.png?sv=2026-02-06&spr=https&st=2026-11-01T15%3A56%3A58Z&se=2026-11-01T16%3A56%3A58Z&sr=c&sp=r&sig=mtXjZ02c9siO0%2FGS90H%2F4QgJAcPnxQuwZHe6qQYy8qI%3D)) next to the skill, click **Activate**, and confirm the action. | | Archive | Click the three-dot icon (![](https://cdn.document360.io/a007399b-031e-436b-999a-528240e16f58/Images/Documentation/image-88FZGPDM.png?sv=2026-02-06&spr=https&st=2026-11-01T15%3A56%3A58Z&se=2026-11-01T16%3A56%3A58Z&sr=c&sp=r&sig=mtXjZ02c9siO0%2FGS90H%2F4QgJAcPnxQuwZHe6qQYy8qI%3D)) next to the skill, click **Archive**, and confirm the action. | | Delete | Click the three-dot icon (![](https://cdn.document360.io/a007399b-031e-436b-999a-528240e16f58/Images/Documentation/image-88FZGPDM.png?sv=2026-02-06&spr=https&st=2026-11-01T15%3A56%3A58Z&se=2026-11-01T16%3A56%3A58Z&sr=c&sp=r&sig=mtXjZ02c9siO0%2FGS90H%2F4QgJAcPnxQuwZHe6qQYy8qI%3D)) next to the skill, click **Delete**, and confirm the action. | > [!NOTE] > A skill can be marked as both **Position critical** and **Position strategic** at the same time. Both indicators affect reporting only and do not change how the skill is assessed. Join the [Totara Community](https://totara.community/) for more resources to help you get the most out of Totara. © Copyright 2026 Totara Learning Solutions. All rights reserved.