---
title: "Restrict access based on user profile information"
slug: "restrict-access-based-on-user-profile-information"
updated: 2026-08-13T16:01:25Z
published: 2026-08-13T16:01:25Z
canonical: "totara.help/restrict-access-based-on-user-profile-information"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://totara.help/llms.txt
> Use this file to discover all available pages before exploring further.

# Restrict access based on user profile information

The **User profile** completion condition can restrict access to the activity based on fields within the learner’s profile.

1. Navigate to the course and select **Turn editing on**.
2. Click **Edit** next to the activity for which you want to restrict access.
3. Expand the **Restrict access** section and click **Add restriction**.
4. Select **User profile**.
5. You can select whether the learner **must** or **must not** match the specified completion criteria.
6. Select the relevant [**User profile field**](/totara-20/docs/user-profile) from the **Choose...** dropdown menu.
7. Next select the relevant criteria (e.g. **is equal to** or **doesn't contain**) and enter the information you want to exclude/include in the text field. For example, you could restrict audience to any users with a specific email domain by selecting **Email address doesn't contain**
8. Select **Add restriction...** to add another condition.
9. Then select **Save and display** or **Save and return to course** to confirm your selection.

You can also click the **X** delete icon to cancel without saving.

![Restricting access based on a user profile field.](https://cdn.document360.io/a007399b-031e-436b-999a-528240e16f58/Images/Documentation/image-1634289845331.png?sv=2026-02-06&spr=https&st=2026-10-29T19%3A25%3A52Z&se=2026-10-29T20%3A25%3A52Z&sr=c&sp=r&sig=8eucKXQk0vX9amqLI4kR52T1fbLG3Xt%2BGDnQVirr8sg%3D)

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