---
title: "Scheduled report settings"
slug: "scheduled-report-settings"
tags: ["Reference", "Site Administrator", "Totara Platform"]
updated: 2026-08-13T16:01:37Z
published: 2026-08-13T16:01:37Z
canonical: "totara.help/scheduled-report-settings"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://totara.help/llms.txt
> Use this file to discover all available pages before exploring further.

# Scheduled report settings

When [creating](/totara-20/docs/schedule-a-report) or editing an scheduled report the following options can be configured.

| **Setting** | **Description** | **Notes** |
| --- | --- | --- |
| Report | The name of the report you are setting up a schedule for. This cannot be changed after the report has been created. | - |
| Data | The **Data** dropdown allows you to select whether to export **All data** or select a saved search, if any have been created. | - |
| Export | Choose the **Export** file format that report data will be saved in. | - |
| Compress file | Select this checkbox to compress the file size of your scheduled report. | If your report exceeds 10MB then you should select to compress the file size. |
| Schedule | This setting allows you to select the frequency for running the report. Select from the following: - **Daily**: Select the time the report will be run each day. - **Weekly**: Select which day of the week the report will be run. The report will run at 0:00am on the selected day. - **Monthly**: Select which day of the month the report will be run. The report will run at 0:00am on the selected day. - **Every X hours**: Select whether you want to run the report every 1, 2, 3, 4, 6, 8 or 12 hours. - **Every X minutes**: Select whether you want to run the report every 1, 2, 3, 4, 5, 10, 15, 20 or 30 minutes. | - |
| Audiences | Select **Add audiences** and choose the audience(s) you want to receive the report. | - |
| System users | Select **Add system user(s)** and choose the system user(s) to receive the report. | - |
| Send to self | Tick this option to send a copy of the report to yourself, via the email address you have registered on the site. | - |
| External users email | Select **External users email** and type in an individual email address, then click **Add email**. | - |

![Course badge](https://cdn.document360.io/a007399b-031e-436b-999a-528240e16f58/Images/Documentation/course-badge_reports-reporting.svg?sv=2026-02-06&spr=https&st=2026-11-06T06%3A09%3A02Z&se=2026-11-06T07%3A09%3A02Z&sr=c&sp=r&sig=y6VJLew1biMjyUgM24EdgEtZzg%2F4tREiY7JT%2BFCvzgA%3D) Get involved in the conversation about [Reporting](https://totara.community/container/type/workspace/workspace.php?id=538) on the Totara Community.

Why not visit the Totara Academy for our latest course on [Reports](https://totara.community/mod/page/view.php?id=24538) in Totara. Here you can learn more on how to use reports, see best practice, and give it a go yourself.

Join the [Totara Community](https://totara.community/) for more resources to help you get the most out of Totara.

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