---
title: "Seminar notification triggers"
slug: "seminar-notification-triggers"
tags: ["Totara Learn", "Site Administrator", "Content Creator", "How-to"]
updated: 2026-09-07T14:30:09Z
published: 2026-09-07T14:30:09Z
canonical: "totara.help/seminar-notification-triggers"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://totara.help/llms.txt
> Use this file to discover all available pages before exploring further.

# Seminar notification triggers

Notifications can be configured to be sent when the following events/triggers relating to seminars occur:

| **Notification trigger event** | **Description** |
| --- | --- |
| Booking cancelled | Notifications can be triggered to send to a user, their manager, or a third-party email recipient when a user's booking is cancelled, either by themselves, a Trainer, or a Site Administrator, but the event is still running. |
| Booking confirmed | Notifications can be triggered to send to a user, their manager, or a third-party email recipient when the user's booking on an event is confirmed (e.g. by their manager). |
| Booking details changed | Notifications can be triggered to send to a user, their manager, or a third-party email recipient when the booking details are amended. |
| Booking cancelled due to event being cancelled | Notifications can be triggered to send to a user, their manager, or a third-party email recipient when an event is cancelled, causing the user's booking to be cancelled. |
| Booking end date | Notifications can be triggered to send to a user, their manager, or third-party email recipients on the end date of the user's booking, or a number of days before or after the end date. |
| Booking start date | Notifications can be triggered to send to a user, their manager, or third-party email recipients on the start date of the user's booking, or a number of days before or after the start date. |
| Booking request created | Notifications can be triggered to send to a user, their manager, event approvers, or a third-party email recipient when the user's booking request is created. |
| Booking request declined | Notifications can be triggered to send to a user, their manager, event approvers, or a third-party email recipient when the user's booking request is denied. |
| Booking request expired | Notifications can be triggered to send to a user, their manager, or a third-party email recipient when the user's booking request expires without being approved. |
| Registration closed | Notifications can be triggered to send to notification recipients (as defined by the **Notification recipients** setting in the [global seminar settings](/totara-20/docs/seminar-global-settings)) or third-party email recipients when the registration window closes. These will only be sent when a specific cut-off date has been set. |
| Event cancelled | Notifications can be triggered to send to users with event roles (roles can be selected in the [global seminar settings](/totara-20/docs/seminar-global-settings)) or third-party email recipients when a Trainer or Site Administrator cancels the seminar event. This notification is not sent to the booked users, who can receive the **Booking cancelled due to event being cancelled** notification instead. |
| Reservations cancelled | Notifications can be triggered to send to reservation managers (the users who have reserved seminar places) or third-party email recipients when their reservations are cancelled. |
| Reservations expired | Notifications can be triggered to send to reservation managers (the users who have reserved seminar places) or third-party email recipients when their reservations expire. |
| Event under minimum bookings | Notifications can be triggered to send to recipients when a seminar event has not reached the minimum required number of bookings, either on the day of the event or a number of days before the event. |
| Facilitator assigned | Notifications can be triggered to send to facilitators when they are assigned to a seminar event. |
| Facilitator event cancelled | Notifications can be triggered to send to facilitators or third-party email recipients when an event to which they are assigned is cancelled. |
| Facilitator sessions cancelled | Notifications can be triggered to send to facilitators or third-party email recipients when any sessions to which they are assigned are cancelled. |
| Facilitator sessions details changed | Notifications can be triggered to send to facilitators or third-party email recipients when the details of their seminar sessions are updated. |
| Facilitator unassigned | Notifications can be triggered to send to facilitators or third-party email recipients when the facilitator is unassigned from seminar events. |
| Waitlisted signup expired | Notifications can be triggered to send to a user, their manager, or third-party email recipients when the user's position on the waitlist expires. This notification is only sent when the "Clear expired waitlists" setting is enabled — if disabled, waitlist positions do not formally expire (they remain open, allowing manual promotion), so this notification will not trigger. |
| Wait-list signup created | Notifications can be triggered to send to a user, their manager, or third-party email recipients when the waitlist is created for an event. |
| Trainer assigned | Notifications can be triggered to send to Trainers when they are assigned to a seminar event. |
| Trainer sessions details changed | Notifications can be triggered to send to Trainers or third-party email recipients when the details of their seminar sessions are updated. |
| Trainer unassigned | Notifications can be triggered to send to Trainers or third-party email recipients when they are unassigned from a seminar event. |
| Virtual meeting creation failed | Notifications can be triggered to send to virtual room creators or third-party email recipients when a virtual meeting room cannot be created for any reason. |

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