---
title: "Tenant reports"
slug: "tenant-reports"
tags: ["Totara Platform", "Site Administrator", "How-to"]
updated: 2026-08-13T16:01:37Z
published: 2026-08-13T16:01:37Z
canonical: "totara.help/tenant-reports"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://totara.help/llms.txt
> Use this file to discover all available pages before exploring further.

# Tenant reports

If you are using [multitenancy](/totara-20/docs/what-is-multitenancy) and have your site's users divided into tenants, you will probably want to report on each tenant individually. There are multiple ways for Tenant Domain Managers to report on their tenants outlined here.

On new Totara sites Tenant Domain Managers will be able to use report builder by default, but if you have upgraded from an earlier version of Totara you will need to [assign the **totara/reportbuilder:managereports** capability](/totara-20/docs/edit-a-role) to the Tenant Domain Manager role.

Note that when viewing tenant-level reports, Tenant Domain Managers will be able to see information about system-level users who have completed actions or triggered events relating to the tenant.

[Embedded content](https://www.youtube.com/embed/83qdTe3wLZc?&wmode=opaque&rel=0)

## Create tenant-specific reports

As a Tenant Domain Manager of a single tenant you can create a tenant-specific report by following these steps:

1. Click **Reports** in the top menu bar.
2. Click **Create report**.
3. Select a report source. Only [tenant-aware report sources](https://totara.atlassian.net/wiki/spaces/DEV/pages/165838849/Making+a+report+source+tenant+aware) will be available to select.
4. Click **Create and view** or **Create and edit**, then configure the report as required.

This process is slightly different for tenant participants who act as a Tenant Domain Manager for multiple tenants. To create a report for one of your tenants, follow these steps:

1. Log in as a Tenant Domain Manager.
2. In the **Administration** block, go to *[Tenant name] category > Reports*.
3. Click **Create report**.
4. Select a report source. Only [tenant-aware report sources](https://totara.atlassian.net/wiki/spaces/DEV/pages/165838849/Making+a+report+source+tenant+aware) will be available to select.
5. Click **Create and view** or **Create and edit**, then configure the report as required.

As a Site Administrator you can also use this method to create a report for a tenant on behalf of its Tenant Domain Manager.

Any tenant-specific reports that have been created using either of these methods will be displayed with a **Tenant report** label, allowing Site Administrators to easily tell which reports are created in the tenant context.

## Create a site-level report for all tenants

As a Site Administrator, you may want to create reports to be used across all of the tenants on your site, instead of requiring Tenant Domain Managers to set up the reports individually.

To create a report to be used in all tenants, follow these steps:

1. Log in as a Site Administrator.
2. Click **Reports** in the top menu bar.
3. Click **Create report** and create your report as usual.
4. Select the **Content** tab.
5. Enable the **Show records based on audience, course and workspace visibility restrictions** setting, then click **Save changes**.
6. Select the **Access** tab.
7. For the **Restrict access** setting, select **Only certain users can view this report (see below)**.
8. For the **Context** setting, select **Users may have role in any context**.
9. For the **Roles with permission to view this report** setting, select **Tenant User Manager** and/or **Tenant Domain Manager**, then click **Save changes**.

Now any Tenant User Managers or Tenant Domain Managers (depending on which you selected) will be able to view this report for their tenant.

Join the [Totara Community](https://totara.community/) for more resources to help you get the most out of Totara.

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