Add and remove Workspace Owners

Workspaces can have one or more Workspace Owners who are responsible for administering the workspace. Workspaces can function without a Workspace Owner, but it is recommended that all workspaces on your site have at least one owner to ensure that they can handle administrative functions. For example, in a private workspace you need a Workspace Owner to approve requests to join.

You can use the workspace activity and engagement report to identify any workspaces without a Workspace Owner.

Add a Workspace Owner

As a Site Administrator or the current Workspace Owner you can add additional Workspace Owners by following these steps:

Go to Your workspaces from the main menu and select the workspace for which you want to add a Workspace Owner.
Select the Members tab.
Find the user you wish to make a Workspace Owner, then click the icon of three dots () next to their name.
Select Set as owner.
Click Confirm.
The new Workspace Owner will be notified of the change.

Suspended users cannot be selected as Workspace Owners.

Setting a user as a Workspace Owner on the Members tab.

Remove a Workspace Owner

As a Site Administrator or Workspace Owner you can remove a Workspace Owner from a workspace by following these steps:

Go to Your workspaces from the main menu and select the workspace for which you want to remove a Workspace Owner.
Select the Members tab.
Find the user you wish to remove as a Workspace Owner, then click the icon of three dots () next to their name.
Select Remove as owner.
Click Confirm.
The new Workspace Owner will be notified of the change.

If a workspace has only one Workspace Owner they cannot be removed manually. However, it is possible for the only Workspace Owner to be removed from the workspace if their workspace membership is handled by a dynamic audience or the relevant audience is removed, or if their account is suspended.

Next steps

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Join the conversation on workspaces in the Totara Community.

The Totara Academy has a whole course dedicated to using Workspaces in Totara. Here you can find out more about setting up and using workspaces, see best practice, and give it a go yourself.

Join the Totara Community for more resources to help you get the most out of Totara.