User data management settings
  • 05 Jul 2023
  • 1 minute to read

User data management settings


Article summary

You can configure the user data management settings to best meet the needs of your organisation. Once you have set your preferences, don't forget to click Save changes before leaving the page. 

SettingDescription
Notes

Default Suspended User automatic purge type

Choose which purge type will be used by default when a user is set to the Suspended user status but has no purge type set on their individual account.

If no default is set, users who don’t have a purge type set will not have any data purged when they are assigned the relevant user status.

Default Deleted User automatic purge type

Choose which purge type will be used by default when a user is set to the Deleted user status but has no purge type set on their individual account.

If no default is set, users who don’t have a purge type set will not have any data purged when they are assigned the relevant user status, however, the standard delete behaviour still occurs. When the Deleted status is applied to a user, this begins a process where the user’s login ability is suspended, a subset of user data is deleted, and the account is flagged with the Deleted user status. In this state, they are hidden from view (the account no longer has a user profile page and does not appear in Browse list of users). This does not, however, delete all user data from the system. 

Allow users to export their own data

Tick the box to allow users to export their own data. Which data is exported is defined when you set up an export type that permits users to export their own data.

Before a user can export their own data, you must enable this setting and also:

  • Edit the desired role (note that if you do this with Authenticated user it will apply to everyone) to set the totara/userdata:exportself capability to Allow.
  • Go to Quick-access menu > Users > User data management > Settings and enable the Allow users to export their own data option.

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