---
title: "Using the calendar"
slug: "using-the-calendar"
updated: 2026-08-13T16:01:02Z
published: 2026-08-13T16:01:02Z
canonical: "totara.help/using-the-calendar"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://totara.help/llms.txt
> Use this file to discover all available pages before exploring further.

# Using the calendar

The calendar in Totara Learn displays the following events:

- **Global**: These site-wide events are created by Site Administrators and are viewable in all courses.
- **Course**: These events are either created by Trainers or are a result of setting closing dates for activities such as assignments, quizzes, and repeating chat sessions. Course events are only viewable by course participants.
- **Groups**: These events are created by Trainers and are only viewable by members of a group.
- **User**: These are personal events that a user can create and are only viewable by the user.

The **Calendar** block allows you to view your upcoming events at a glance on dashboards or your home page.

![The Calendar block on a dashboard.](https://cdn.document360.io/a007399b-031e-436b-999a-528240e16f58/Images/Documentation/image-1638366791189.png?sv=2026-02-06&spr=https&st=2026-11-06T06%3A41%3A46Z&se=2026-11-06T07%3A41%3A46Z&sr=c&sp=r&sig=H7WHLSfVBmSsI5%2BNvBhBPTnPd3FIXyYQ%2FPS9xsQiw6U%3D)

To access other calendar features you must first enter the calendar by clicking the month and year (i.e. for the screenshot above you would click **December 2021**). From the **Calendar** page you can view, edit and [create events](/totara-20/docs/add-a-calendar-event).

You can also [export the calendar](/totara-20/docs/export-the-calendar) from Totara as a URL or iCal download so that you can import it to another calendar you might use.

![The Calendar page.](https://cdn.document360.io/a007399b-031e-436b-999a-528240e16f58/Images/Documentation/image-1638369517963.png?sv=2026-02-06&spr=https&st=2026-11-06T06%3A41%3A46Z&se=2026-11-06T07%3A41%3A46Z&sr=c&sp=r&sig=H7WHLSfVBmSsI5%2BNvBhBPTnPd3FIXyYQ%2FPS9xsQiw6U%3D)

The **Events key** explains how events are colour-coded, and allows you to hide certain types of events. For example, clicking on the link **Hide global events** will mean that the calendar will only display course, group and user events. This is a display-only feature, and will not hide the events for anyone else.

![The Events key for hiding different types of events.](https://cdn.document360.io/a007399b-031e-436b-999a-528240e16f58/Images/Documentation/image-1638362390065.png?sv=2026-02-06&spr=https&st=2026-11-06T06%3A41%3A46Z&se=2026-11-06T07%3A41%3A46Z&sr=c&sp=r&sig=H7WHLSfVBmSsI5%2BNvBhBPTnPd3FIXyYQ%2FPS9xsQiw6U%3D)

## Next steps

- [Add a calendar event](/totara-20/docs/add-a-calendar-event)
- [Export the calendar](/totara-20/docs/export-the-calendar)
- [Manage calendar subscriptions](/totara-20/docs/manage-calendar-subscriptions)

Join the [Totara Community](https://totara.community/) for more resources to help you get the most out of Totara.

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