View performance data for your team

Updated on 02 Jul 2024
1 minute to read

Article summary

Did you find this summary helpful?

Thank you for your feedback

Performance activity responses may be highly sensitive, so we’ve taken extra precautions to ensure that personal and private data is provided on a need-to-know basis only. If managers should have access to their team’s response data, you will need to add the Report on a performance activity subject responses capability (mod/perform:report_on_subject_responses) to the Staff Manager role.

If you experience performance issues with the response data reporting, you can instead assign the mod/perform:report_on_staff_responses capability. You can assign this capability to the Staff Manager role to allow managers to report on their teams' performance activities.

Note that users with either of these capabilities will be able to view historic performance activities for their team members, e.g. if they had completed any performance activities with previous managers. If this presents a data security risk for your organisation, we recommend removing these capabilities from the Staff Manager role.

Managers can then access their direct reports' responses in two different ways. Firstly, via the Team page:

Go to Develop > Team (/my/teammembers.php) from the top navigation bar.
Click the Performance data link next to the desired user.

Alternatively, managers can follow these steps to see response data for all of their direct reports:

Go to Develop > Activities (/mod/perform/activity/index.php) from the top navigation bar.
Click View response data.

Selecting View response data will take you to the Performance activity response data page, defaulting to the Browse by user tab. From here you can find the team members whose data you would like to view. Selecting the Performance data link for an individual user on the Team page will take you directly to the performance data record for that user. As a manager, you can view this data in an embedded Totara report. Here you can click the activity name to view responses or click the icon of three dots ( three_dots(1) ) and select Download to download their responses to that activity.

Get involved in the conversation about Performance management in the Totara Community.

The Totara Academy also has courses dedicated to Totara Perform, including check-ins, appraisals, 360 feedback and competencies.

Join the Totara Community for more resources to help you get the most out of Totara. You can also book a call to have a chat about your Totara platform with a dedicated Customer Success Manager.

Was this article helpful?

What's Next

Changes to personnel