---
title: "View performance data for your team"
slug: "view-performance-data-for-your-team"
tags: ["Totara Perform", "How-to", "Manager"]
updated: 2026-08-13T16:01:37Z
published: 2026-08-13T16:01:37Z
canonical: "totara.help/view-performance-data-for-your-team"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://totara.help/llms.txt
> Use this file to discover all available pages before exploring further.

# View performance data for your team

[Performance activity](/totara-20/docs/what-are-performance-activities) responses may be highly sensitive, so we’ve taken extra precautions to ensure that personal and private data is provided on a need-to-know basis only. If managers should have access to their team’s response data, you will need to add the **Report on a performance activity subject responses** [capability](/totara-20/docs/edit-a-role) (**mod/perform:report_on_subject_responses**) to the Staff Manager role.

If you experience performance issues with the response data reporting, you can instead assign the **mod/perform:report_on_staff_responses** capability. You can assign this capability to the Staff Manager role to allow managers to report on their teams' performance activities.Note that users with either of these capabilities will be able to view historic performance activities for their team members, e.g. if they had completed any performance activities with previous managers. If this presents a data security risk for your organisation, we recommend removing these capabilities from the Staff Manager role. 

Managers can then access their direct reports' responses in two different ways. Firstly, via the **Team** page:

1. Go to *Develop > Team* (/my/teammembers.php) from the top navigation bar.
2. Click the **Performance data** link next to the desired user.

Alternatively, managers can follow these steps to see response data for all of their direct reports:

1. Go to *Develop > Activities* (/mod/perform/activity/index.php) from the top navigation bar.
2. Click **View response data**.

Selecting **View response data** will take you to the **Performance activity response data** page, defaulting to the **Browse by user** tab. From here you can find the team members whose data you would like to view. Selecting the **Performance data** link for an individual user on the **Team** page will take you directly to the performance data record for that user. As a manager, you can view this data in an embedded Totara report. Here you can click the activity name to view responses or click the icon of three dots (![three_dots(1)](https://cdn.document360.io/a007399b-031e-436b-999a-528240e16f58/Images/Documentation/three_dots(1).png?sv=2026-02-06&spr=https&st=2026-11-01T09%3A38%3A26Z&se=2026-11-01T10%3A38%3A26Z&sr=c&sp=r&sig=3RiBWE7CggW1b%2BIbBZsPgUYhUxYBvJWRUR3gIS9eotc%3D)) and select **Download** to download their responses to that activity.

![Course badge](https://cdn.document360.io/a007399b-031e-436b-999a-528240e16f58/Images/Documentation/course-badge_appraisals-in-totara-perform(3).svg?sv=2026-02-06&spr=https&st=2026-11-01T09%3A38%3A26Z&se=2026-11-01T10%3A38%3A26Z&sr=c&sp=r&sig=3RiBWE7CggW1b%2BIbBZsPgUYhUxYBvJWRUR3gIS9eotc%3D)

Get involved in the conversation about [Performance management](https://totara.community/container/type/workspace/workspace.php?id=546) in the Totara Community.

Why not visit the [Totara Academy](https://totara.community/totara/catalog/?cfp_multiselect_typetype_90594%5b%5d=Course&cfp_multiselect_typetype_90594%5b%5d=Program&catalog_fts=Totara%20Perform&orderbykey=score&itemstyle=narrow) for our latest course dedicated to [Totara Perform](https://totara.community/mod/page/view.php?id=24572)

Join the [Totara Community](https://totara.community/) for more resources to help you get the most out of Totara.

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