What are approval workflows?

Approval workflows allow users to create and submit applications for approval within Totara. One or more designated approvers can then respond in Totara to any applications received. There can be multiple stages of submission and approval before an application is considered completed. You can see a flowchart demonstrating the structure of approval workflows in this PDF document.

Getting started with approval workflows

Note that in order to use approval workflows you will require assistance and input from a developer, as you will need to create forms to be used in the workflows. You can see more information about this in the developer documentation.

1. First, you must enable approval workflows in Totara's Experimental features.
2. You will need to add at least one workflow type, and create an approval form from a plugin, in order to create a new workflow. 
3. When you are ready for users to create applications, you will also need to add the Approval parent and the Applications link (which takes users to the applications dashboard) to the main menu via Quick-access menu > Navigation > Main menu. You could also link to the applications dashboard in some other way.