AI form assistant

The AI form assistant feature is used within the Weka editor.

Within the Weka editor, you can click on the sparkle icon ( ) to open the AI assistant.

By clicking the icon, a pop-up will appear displaying different AI assistant actions that can be taken based on the AI features enabled on the Manage AI page.

Summarise

The summarise assistant generates a concise summary of the existing content already within the content editor.

Select the sparkle icon within the Weka editor.
Select the Summarise button from the AI assistant.

The AI assistant creates a summary which is displayed to the user to review. The user can then:

Select Insert to insert the summary text into the Weka editor (this text will be added to the top of the editor).
Choose Replace, this will regenerate another summary.
Copy, this will copy the summary text generated to your clipboard.

Generate

The Generate assistant will produce AI-generated text based on a prompt entered by the user.

Select the sparkle icon within the Weka editor.
Select the Generate button from the AI assistant.
Enter a prompt for the AI assistant to generate text content.

AI assistant creates a body of text which is displayed to the user to review. The user can then:

Select Insert to insert the text into the Weka editor (this text will be added to the bottom of the editor).
Choose Replace, this will regenerate another version of generated content.
Copy, this will copy the summary text generated to your clipboard.

Generate image

With Generate image you can create an AI generated image based on the prompt.

Select the sparkle icon within the Weka editor.
Select the Generate image button from the AI assistant.
Enter a prompt for the AI assistant to generate an image.

Once the image has been generated:

Select Insert to insert the image in to the Weka editor.
Select Regenerate to generate a new image based on your original prompt.
Edit the prompt in the Image prompt field to generate a new image based on the updated prompt.

Best practice for generating content with the AI form assistant

The AI Assistant within the Weka editor provides three integrated tools that help Totara users create, refine and enhance content efficiently. To get the best results, follow these best practice tips for each feature:

Summarise

What it does: Generates a short summary of the existing content in the Weka editor.

Best practice:

Use when content exceeds a few paragraphs and you need a quick overview or a summary for a course description.
Ensure the editor only contains the content you want summarised – remove unrelated sections before running the tool.
Edit the AI-generated summary to align with your voice, tone, and audience expectations.

Example use case:

Summarising course learning outcomes.
Generating executive summaries from long meeting notes or report content.
Extracting key points from policy documents or compliance content for quick reference.

Generate

What it does: Produces a new block of content based on a natural language prompt.

Best practice:

Be specific in your prompt. For example, instead of “Write an introduction,” try “Write a 2-paragraph course introduction for a health and safety module aimed at office workers.”
Use it to jumpstart content creation—then refine the result for clarity, accuracy, and consistency with your organisation’s style.
Combine with other AI tools like Summarise to iteratively refine content.

Example use cases:

Writing course introductions or summaries.
Drafting descriptions for learning plans or performance activities.

Generate image

What it does: Creates a royalty-free image based on a written prompt, directly in the Weka editor.

Best practice:

Be descriptive with your prompts. Include details like subject, setting, and style (e.g., “a flat-style illustration of a team meeting in an office”).
Review the image before publishing to ensure it aligns with your content tone and accessibility needs.
Use images sparingly to support comprehension and avoid visual clutter.

Example use cases:

Adding visuals to make course pages more engaging.
Creating icons or section headers for learning modules.

Join the Totara Community for more resources to help you get the most out of Totara.