AI knowledge check-in

The AI knowledge check-in feature in Totara helps workspace owners and facilitators quickly generate informal quizzes from uploaded content. Designed to boost participation and understanding, this feature uses generative AI to create questions based on a source file—supporting quick learning checks, reflection, and knowledge retention.

These check-ins are anonymous, low-pressure, and a great way to keep workspaces engaged while identifying knowledge gaps.

Create a knowledge check-in

1. Go to Your library.

2. Click Create new and select either Resource or Playlist.

When selecting Resource

1. From the Contribute pop-up select Knowledge check-in.

When selecting Playlist

1. Enter a playlist title from the Create playlist pop-up, and add a description (optional) and select Next.

2. Complete the Content visibility settings and click Done.

3. Select the () icon to add a new item.

4. From the Contribute pop-up select Knowledge check-in.

Then create your knowledge check-in content:

1. Under Add source files, select to upload, or drag and drop files (e.g., PDF, DOCX, TXT) to be used as source material by the AI.

2. Choose number of questions to be generated (5, 10 or 20) from the Number of questions dropdown options.

3. Select your Question type from Multiple Choice and/or True or False.

4. Select Number of attempts allowed from the dropdown options (1, 2, 3, 4, 5 or unlimited).

5. Click Generate.

6. Review the generated questions, then either select Regenerate to generate a new set of questions, or Next.

7. Complete the Content visibility settings and select Done.