--- title: "Learner seminar sign-ups" slug: "learner-seminar-sign-ups" tags: ["Participant", "Explainer", "Totara Learn"] updated: 2026-08-13T16:01:21Z published: 2026-08-13T16:01:21Z canonical: "totara.help/learner-seminar-sign-ups" --- > ## Documentation Index > Fetch the complete documentation index at: https://totara.help/llms.txt > Use this file to discover all available pages before exploring further. # Learner seminar sign-ups A learner can register for a seminar event by navigating to the seminar activity in the course. From the course page learners can either click **Go to event** on the event for which they would like to sign up, or click **View all events** to see more events. ![Viewing seminar events on the course page.](https://cdn.document360.io/a007399b-031e-436b-999a-528240e16f58/Images/Documentation/image-1671545320196.png?sv=2026-02-06&spr=https&st=2026-11-06T07%3A33%3A33Z&se=2026-11-06T08%3A33%3A33Z&sr=c&sp=r&sig=vc2VXSWaAZ2BNSk1XJvqFt8kDzVJeAXUhx2ZdgxrbnY%3D) ![Viewing all events for a seminar activity.](https://cdn.document360.io/a007399b-031e-436b-999a-528240e16f58/Images/Documentation/image-1672743280724.png?sv=2026-02-06&spr=https&st=2026-11-06T07%3A33%3A33Z&se=2026-11-06T08%3A33%3A33Z&sr=c&sp=r&sig=vc2VXSWaAZ2BNSk1XJvqFt8kDzVJeAXUhx2ZdgxrbnY%3D) ## Event details page The event details page shows the number of available seats and status of the event, as well as all sessions for the chosen event in a table. Here you can see the **Status** and time and date for each session. Learners can sign up for the event via the panel on the right-hand side of the page. ![The event details page with the sign-up form on the right-hand side.](https://cdn.document360.io/a007399b-031e-436b-999a-528240e16f58/Images/Documentation/image-1671546204518.png?sv=2026-02-06&spr=https&st=2026-11-06T07%3A33%3A33Z&se=2026-11-06T08%3A33%3A33Z&sr=c&sp=r&sig=vc2VXSWaAZ2BNSk1XJvqFt8kDzVJeAXUhx2ZdgxrbnY%3D) Where a seminar activity does not require manager approval, after completing sign-up, the learner will see an onscreen confirmation of their booking. If cancellations are allowed for this event, booked attendees can click **Cancel booking** if they no longer wish to attend this event via the right-hand panel (which previously contained the sign-up form). ![](https://cdn.document360.io/a007399b-031e-436b-999a-528240e16f58/Images/Documentation/image-1671545573222.png?sv=2026-02-06&spr=https&st=2026-11-06T07%3A33%3A33Z&se=2026-11-06T08%3A33%3A33Z&sr=c&sp=r&sig=vc2VXSWaAZ2BNSk1XJvqFt8kDzVJeAXUhx2ZdgxrbnY%3D) ## Signing-up for an event requiring approval ### Event role approval If a seminar activity requires approval by an assigned event role then after completing sign-up, the learner will see an onscreen notification and be returned to the **Events dashboard**. They will be shown as having a **Requested** status and (where cancellations are allowed) can use the **Cancel booking** button on the event details page if required. The person or people selected with the **Event role** will receive a notification so they can approve or deny the request. More information about the process from the staff perspective is available on the [Sign-up approvals](/totara-20/docs/seminar-sign-up-approvals) page. If the request is approved the learner will receive a confirmation message of their booking in the form they specified during sign-up, and their **Booking** **status** will change from **Requested** to **Booked**. If the request is declined the learner will receive a message advising them of this decision and their **Booking** **s****tatus** will no longer be shown as **Requested**. They are free to request attendance again via the event details page. ### Events requiring manager approval Where a seminar activity does require manager approval, after completing sign-up, the learner will see an onscreen notification and be returned to the **Events dashboard**. They will be shown as having a **Requested** **status** and (where cancellations are allowed) can use the **Cancel booking** button on the event details page if required. The learner's nominated manager will receive the approval request on submission of the **Sign-up** form. Please see [Sign-up approvals](/totara-20/docs/seminar-sign-up-approvals) for more information about **Manager** **approval**. Should the requesting learner's manager approve their booking, the learner will receive a confirmation message of their booking in the form they specified during **Sign-up** and their **Booking** **s****tatus** will change from **Requested** to **Booked**. Should the requesting learner's manager decline their booking, the learner will receive a message advising them of this decision and their **Booking** **status** will no longer be shown as **Requested**. They are free to request attendance again via the event details page. During event sign-up a learner can search for and select their manager from a list of all users on the site. The selected user will receive the approval request on submission of the **Sign-up** form. Your Totara Learn site must have the **Users Select Manager** option (see *[](https://help.totaralearning.com/display/TH14/Global+settings)* [](https://help.totaralearning.com/display/TH14/Global+settings)[Seminar global settings](/totara-20/docs/seminar-global-settings)[](https://help.totaralearning.com/display/TH14/Global+settings)*[](https://help.totaralearning.com/display/TH14/Global+settings)*) enabled for this option to display. ### Events requiring manager and administrative approval Where a seminar activity has been set to require **Manager and Administrator approval**, the nominated Administrator(s) will only receive an approval request should the learner's manager approve the booking first. Should both the manager and administrator approve the learner's booking request, the learner will receive a confirmation message and their **Status** will be updated from **Requested** to **Booked**. ## Specifying job assignments Where a learner holds multiple [job assignments](/totara-20/docs/what-are-job-assignments) they can specify which job assignment they are submitting their booking request against. This will in turn email the relevant manager their booking request and be captured within the **Event** reporting. Your Totara Learn site must be set to allow users to **Select job assignment on sign-up** (see [Seminar global settings](/totara-20/docs/seminar-global-settings)) and the seminar activity set to use job assignments (see [Set up a seminar](/totara-20/docs/set-up-a-seminar)). ## Signing up for a wait-listed event Wait-listed events are learning events which either do not currently have a known date/time, or have reached capacity and allow overbooking. Where an event does not have a known date/time, the learner can still sign up for the session, but they will not be confirmed for the session or receive an iCal message until a date/time has been set. If manager approval is required, the booking request will be sent to the learner's manager for approval as soon as soon as a date is listed. Where an event has been booked to capacity and allows overbooking, a learner can sign-up for the session to be added to the wait-list. If confirmed learners cancel their booking, then wait-listed learners can be added to the event either automatically, manually by the Course Manager/Trainer or randomly using the wait-list lottery feature. Please see [Wait-listed events](/totara-20/docs/wait-listed-events) for more information. ![Course badge](https://cdn.document360.io/a007399b-031e-436b-999a-528240e16f58/Images/Documentation/course-badge_seminar-management(1).svg?sv=2026-02-06&spr=https&st=2026-11-06T07%3A33%3A33Z&se=2026-11-06T08%3A33%3A33Z&sr=c&sp=r&sig=vc2VXSWaAZ2BNSk1XJvqFt8kDzVJeAXUhx2ZdgxrbnY%3D)Why not visit the Totara Academy for our latest course on [Seminar Management](https://totara.community/course/view.php?id=958) in Totara Learn. Here you can learn more about how to use seminars, see best practice, and give it a go yourself. Join the [Totara Community](https://totara.community/) for more resources to help you get the most out of Totara. © Copyright 2025 Totara Learning Solutions. All rights reserved. Some content originally obtained via [GPLv3 license](https://www.gnu.org/licenses/licenses.html#GPL) and continues to be available under GPLv3. 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