---
title: "Reports and multitenancy"
slug: "report-and-multitenancy"
tags: ["Totara Platform", "Explainer", "Reference", "Site Administrator"]
updated: 2026-08-13T16:00:58Z
published: 2026-08-13T16:00:58Z
canonical: "totara.help/report-and-multitenancy"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://totara.help/llms.txt
> Use this file to discover all available pages before exploring further.

# Reports and multitenancy

When using [multitenancy](/totara-20/docs/what-is-multitenancy) in Totara it is important to know that there are a few things that could affect your usage of reporting on your site.

This page covers various scenarios and the results for system users and tenant members, depending on the visibility content restrictions and whether tenant isolation mode is enabled.

See [Tenant reports](/totara-20/docs/tenant-reports) for information on setting up tenant-specific reporting.

## Content restrictions

When viewing report content it is advised that you apply the following content restrictions:

- **Show records based on user visibility rules**
- **Show records based on audience, course and workspace visibility restrictions**

However, it is important to note that these options are not always available, depending on the report source being used. For example, **Course Completion Including History** is one report source where **Show records based on audience, course and workspace visibility restrictions** is not available as a content restriction. See the table below to see the impact of using different content restrictions.

## Scenarios

| **Report visibility content restriction** | **Tenant isolation mode enabled** | **Viewing role context** | **Records visible** | **User profile details accessible** |
| --- | --- | --- | --- | --- |
| None | No | System | - System users - All tenant members (across all tenants) | - System users - All tenant members |
| Tenant member | - System users - All tenant members (across all tenants) | - System users - Own tenant members |
| Yes | System | - System users - All tenant members (across all tenants) | - System users - All tenant members |
| Tenant member | - System users - All tenant members (across all tenants) | - Own tenant members |
| - Show records matching all of the checked criteria below - Show records based on user visibility rules | No | System | - System users | - System users |
| Tenant member | - System users - Own tenant members | - System users - Own tenant members |
| Yes | System | - System users | - System users |
| Tenant member | - Own tenant members | - Own tenant members |
| - Show records matching all of the checked criteria below - Show records based on user visibility rules - Show records based on audience, course and workspace visibility restrictions | No | System | - System users | - System users |
| Tenant member | - System users - Own tenant members | - System users - Own tenant |
| Yes | System | - System users | - System users |
| Tenant member | - Own tenant members | - Own tenant members |
| - Show records matching all of the checked criteria below - Show records based on audience, course and workspace visibility restrictions | No | System | - System users - All tenant members (across all tenants) | - System users - All tenant members |
| Tenant member | - System users - All tenant members (across all tenants) | - System users - Own tenant members |
| Yes | System | - System users - All tenant members (across all tenants) | - System users - All tenant members |
| Tenant member | - System users - Own tenant members | - Own tenant members |

![Course badge](https://cdn.document360.io/a007399b-031e-436b-999a-528240e16f58/Images/Documentation/course-badge_multitenancy(1).svg?sv=2026-02-06&spr=https&st=2026-11-01T08%3A30%3A40Z&se=2026-11-01T09%3A30%3A40Z&sr=c&sp=r&sig=%2F7Dw4C2YvGksJgflUF%2B56fUgkilZq9rXk9hBA28kCuA%3D)The Totara Academy has a whole course dedicated to using [Multitenancy in Totara](https://totara.community/mod/page/view.php?id=22057). Here you can learn more on how to set up and use tenants, see best practice, and give it a go yourself.

Join the [Totara Community](https://totara.community/) for more resources to help you get the most out of Totara.

© Copyright 2026 Totara Learning Solutions. All rights reserved.