--- title: "Taking seminar attendance" slug: "taking-seminar-attendance" tags: ["Content Creator", "Explainer", "Totara Learn"] updated: 2026-08-13T16:01:21Z published: 2026-08-13T16:01:21Z canonical: "totara.help/taking-seminar-attendance" --- > ## Documentation Index > Fetch the complete documentation index at: https://totara.help/llms.txt > Use this file to discover all available pages before exploring further. # Taking seminar attendance Once attendees are booked and confirmed for a seminar event and the selected [**Event attendance - Mark at**](/totara-20/docs/seminar-activity-settings) time has arrived, a Site Administrator, Editing Trainer, or Trainer can take attendance. The **Take attendance** area can be accessed via the corresponding **Attendees** link in the event or (where **Session attendance tracking** is enabled) via the **Take attendance** link on any relevant session in the [events dashboard](/totara-20/docs/seminar-events-dashboard). ![Navigating to the Attendees tab.](https://cdn.document360.io/a007399b-031e-436b-999a-528240e16f58/Images/Documentation/image-1675250868212.png?sv=2026-02-06&spr=https&st=2026-11-06T06%3A31%3A47Z&se=2026-11-06T07%3A31%3A47Z&sr=c&sp=r&sig=8BUutCo%2FzU2zy59o9kMKiw1%2FP4MgXy0C2SQSznOtNYk%3D) ## Taking event attendance Mark event attendance for each individual by using the corresponding **Current status** dropdown to select: - No show - Unable to attend - Partially attended - Fully attended As soon as the **Mark attendance at** time has been reached you can update each learner's status. Click **Save attendance** to save any changes or **Cancel** to clear all changes and return to the **Attendees** tab. Note that if any learners in the event have the attendance status **Not set**, the events dashboard will still display the **Take attendance** link, even after saving the event attendance. The events dashboard will only display **Attendance saved** in the **Event status** and **Session status** columns once all learners have the **Current status** field set. Where **Session attendance tracking** is enabled, the event **Take attendance** page will display additional information. Under each attendee, the total number of sessions marked with each attendance status will be displayed. This allows trainers to consider the attendee's overall attendance before awarding an **Event attendance**. When [**Manual event grading**](/totara-20/docs/seminar-activity-settings) is enabled, the **Take attendance** tab for an event (not for a session) will include an **Event grade** column. A trainer can manually grade learners by entering a number from 0 to 100 within each corresponding row. If the grade of a learner is left blank (i.e. the input box displays **Empty**), no grade will set for the event, and the event will not be used to calculate the seminar activity grade. ![The Take attendance tab for a seminar event.](https://cdn.document360.io/a007399b-031e-436b-999a-528240e16f58/Images/Documentation/image-1675251024614.png?sv=2026-02-06&spr=https&st=2026-11-06T06%3A31%3A47Z&se=2026-11-06T07%3A31%3A47Z&sr=c&sp=r&sig=8BUutCo%2FzU2zy59o9kMKiw1%2FP4MgXy0C2SQSznOtNYk%3D) Seminar **Event grades** are added to the course [Grades](/totara-20/docs/course-grading) area and will count towards a learner's course grade and [Course completion](/totara-20/docs/set-up-course-completion-conditions) (if set). ## Taking session attendance When **Session attendance tracking** is enabled, administrators and trainers can record learner attendance for individual seminar sessions. Session attendance tracking can be enabled in the [activity defaults](/totara-20/docs/seminar-activity-defaults). Use the **Take attendance** dropdown menu at the top of the **Take** **attendance** page to select the required session, then record the learner's attendance status within the **Session attendance** dropdown menu, selecting as required from: - No show - Unable to attend - Partially attended - Fully attended Note that if any learners in the session have the attendance status **Not set**, the events dashboard will still display the **Take attendance** link, even after saving the session attendance. The events dashboard will only display **Attendance saved** in the **Event status** and **Session status** columns once all learners have the **Current status** field set. Like events, session attendance can be marked individually or in bulk. Sessions may be unavailable (dimmed) if attendance is not yet allowed, depending on the **Mark attendance at** setting. Please see [Set up a seminar](/totara-20/docs/set-up-a-seminar) for more information. ## Marking bulk attendance Alternatively, Site Administrators and Trainers can mark attendance in bulk. Using the **Select** dropdown choose **All**, **Set**, or **Not set** then set the **Mark all selected as** dropdown to **No show**, **Unable to attend**, **Partially attended**, or **Fully attended** as required. - **All:** Select all learners - **Set:** Select all learners that have already been marked with an attendance status - **Not set:** Select all learners that have not yet been marked with an attendance status Click the **Save attendance** button to save changes or **Cancel** to clear all changes and return to the **Attendees** tab. A seminar activity can be marked as complete based on the user's attendance status (**Partially attended** and/or **Fully attended**). ![Course badge](https://cdn.document360.io/a007399b-031e-436b-999a-528240e16f58/Images/Documentation/course-badge_seminar-management(1).svg?sv=2026-02-06&spr=https&st=2026-11-06T06%3A31%3A47Z&se=2026-11-06T07%3A31%3A47Z&sr=c&sp=r&sig=8BUutCo%2FzU2zy59o9kMKiw1%2FP4MgXy0C2SQSznOtNYk%3D)Why not visit the Totara Academy for our latest course on [Seminar Management](https://totara.community/course/view.php?id=958) in Totara Learn. Here you can learn more about how to use seminars, see best practice, and give it a go yourself. Join the [Totara Community](https://totara.community/) for more resources to help you get the most out of Totara. © Copyright 2025 Totara Learning Solutions. All rights reserved. Some content originally obtained via [GPLv3 license](https://www.gnu.org/licenses/licenses.html#GPL) and continues to be available under GPLv3. 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