The skills insights report provides an overview of the current state of a skill in the organisation, including employee proficiency, skill gap, positions requiring the skill, and time to readiness.
To view the skills insights report, follow these steps:
Select Reports from the main menu, then:
Create a new report using the Totara Skills skill report source.
Open an existing report that uses the Totara Skills skill report source.
Edit the displayed columns and filters.
Configure the search and filter
A list of positions will be displayed, with insights for each one.
Select a position name to view its details.
A side panel with insights opens.
At the top of the panel, the position name, position description, and business critical and strategic icons (if configured for the position) are displayed.
Directly below the skill information, one or more insight messages may be displayed to highlight important information about the selected skill. The conditions for displaying these insights are configured by the administrator. Depending on the current data, the following insights may appear:
Low coverage: A low percentage of employees are proficient in the skill
High coverage: A high percentage of employees are proficient in the skill
Single point of failure: Only a limited number of employees are currently proficient in the skill
Skills insights tabs
The following tabs are visible in the Skills insights view.
Tab | Description |
|---|---|
Overview | Displays summary tiles for Employees (number assigned to the skill and percentage proficient), Skill gap (percentage of missing proficiency across all assignments) and Skill distribution (distribution of employees across available proficiency levels). Each tile shows the current value compared against the last day of the previous month. Historical charts below the tiles show trends over time, with a year selector to view a different year. If not all tiles fit on the screen, use the arrows to scroll through them, or select See all to display all tiles at once. |
Employees | Displays all employees assigned to the selected skill. A search field allows lookup by first name, last name or email address, and sorting options order users by their achievement level. |
Positions | Displays all positions that require the selected skill. A search field allows lookup of positions by name, and sorting options order positions by their skill coverage (percentage of proficient users). |
Time to readiness | Displays Average Time to Readiness and Median Time to Readiness, each compared against the last day of the previous month. Also includes a Time to Readiness insight highlighting the lowest-performing users, and a historical chart of Average and Median Time to Readiness over time. A year selector allows viewing data for a different year. |
The thresholds and conditions used to trigger insight messages (such as low coverage or single point of failure) are configured by the site administrator and may vary between organisations.
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