Assign a system role

If you assign a system role, then the assigned user will have the access and control associated with that role across the entire Totara site. For that reason, the default available system roles are only ones which naturally lend themselves to requiring this context.

To assign a system role, follow these steps:

1. Go to Quick-access menu > Permissions > Assign system roles.
2. Click the name of the role you wish to assign.
3. Find (or search for) the user in the Potential users column.
4. Click the user's name, then click Add.

Repeat these steps until you have added all the users you want. You can then simply navigate away from the page, as there is no save button. If you need to remove any users from a role you can follow the steps above up to step 2, find their name in the Existing users column, then click the Remove button. 

It is also worth noting that users will appear greyed out in the Existing users column if they have been assigned a system role via an audience.

Next steps

• Check system permissions
• Role risks