Create a private/hidden workspace
    • 19 Oct 2022
    • 1 minute to read

    Create a private/hidden workspace

    Article summary

    You can create a private workspace by following these steps:

    1. Go to Collaborate > Your workspaces from the top navigation bar.
    2. Click the plus button () next to Your workspaces in the left-hand panel.
    3. Enter a Workspace name and Description.
    4. Select Private for the Workspace type.
    5. If you want the workspace to be hidden from other uses, tick the Hide workspace checkbox under Workspace type.
    6. Click Edit image to upload a thumbnail image for the workspace. The image should be 426 x 477px.
    7. Click Create.

    You may want to create a hidden workspace initially so you can add content and/or members before making the workspace discoverable.

    When you want to unhide a hidden workspace, follow these steps:

    1. Click on the icon of three dots () and select Edit workspace.
    2. Under Workspace type tick the Unhide workspace checkbox.
    3. Click Save changes.
    4. The workspace will now be visible, but still private.
    Note that if a user is deleted, any workspaces they have created will not be deleted. If they were the Workspace Owner you may want to transfer ownership of the workspace to another user. Any contributions created by the deleted user (e.g. resources, playlists and surveys) will also be deleted, so you may need to recreate any important contributions in the workspace.

    Next steps

    Join the conversation on Workspaces in the Totara Community. 

    The Totara Academy has a whole course dedicated to using Workspaces in Totara Engage. Here you can find out more about setting up and using workspaces, see best practice, and give it a go yourself.

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