Group creation settings

Group name

The name of the group.

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Group ID number

This can normally be left blank as it is only used when connecting the group to an external system. 

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Group description

A description of the group, could be useful to help other trainers understand who to add into it. 

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Enrolment key

If you have enabled self enrolment with an enrolment key in the self enrolment plugin then users can self enrol using the key provided. Here you can set a group enrolment key, meaning users will be added to the group when they self-enrol. If users self-enrol using the course enrolment key instead they will not be added to a group.

If you haven't set a master course enrolment key or group enrolment keys then any users can self enrol without using a key and users won't be added to groups.

Hide picture

Select either Yes or No to hide or show the group picture. 

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New picture

Browse or drag and drop a group picture. This will be shown as 100x100 pixel square image to represent the group. 

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Naming scheme

You can have groups follow a sequential letter or number pattern.

• Enter @ for a letter pattern e.g. A, B, C
• Enter #  for a number pattern e.g. 1, 2, 3

You can also enter text to appear before the letter or number. For example 'Group #' will create Group 1, Group 2, Group 3 etc. 

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Auto create based on

Choose whether to create groups based on:

• Number of groups
• Members per group

This setting relates to the Group/member count setting below. 

Group/member count

Enter the number of groups/ member per group to create. 

For example, if you selected Number of groups above and then enter 2 here then two groups will be created with any users that match the include criteria (set below) distributed across those two groups. 

If you selected Members per group above and then enter 3 here then a number of groups will be created so that each has no more than three members.

This setting relates to the Auto create based on setting above.

Select members with role

Choose which role you want group members to have, or select All to include everyone enrolled on the course, regardless of role. 

Select members from audience

You can choose a specific audience to select group members from. Anyone not in the selected audience will not be added to any of the created groups. 

Select members from grouping

You can choose a specific grouping to select group members from. Anyone not in the selected grouping will not be added to any of the created groups. 

Select members from group

You can choose an existing group to select group members from. Anyone not in the selected existing group will not be added to any of the new groups created. 

Allocate members

Decide how to allocate group members.

• No allocation
• Randomly
• Alphabetically by first name, last name
• Alphabetically by last name, first name
• Alphabetically by ID number

If you select No allocation then you will need to manually assign users to the groups. 

Prevent last small group

If Auto create based on is set to Members per group then this setting can be ticked to stop one group that is smaller than the others from being created. 

This may result in a larger group being created. For example if you have 7 users eligible to be added into a group and set Auto create based on to Members per group with a Group/member count of 3, ticking this setting will mean that you end up with a group of three and a group of four, rather than two groups of three and one group with a single user. 

Ignore users in groups

Tick this if you wish to only include users who are not already in an existing group. 

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Include only active enrolments

Only include users whose enrolment is currently active (not suspended). 

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Grouping of auto-created groups

If you want you can add your newly created groups to a grouping from the dropdown menu choose an existing grouping or select New grouping to create a new group (you will need to enter the name below).

Select No grouping if you do not wish to add groups to a grouping.

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Grouping name

If you are creating a new grouping enter the name here. 

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