Link a competency to a position
    • 01 Nov 2022
    • 1 minute to read

    Link a competency to a position


    Article Summary

    This feature is only available if you do not have Totara Perform and were previously using competencies in Totara Learn 12 or earlier. The effects of this feature are informational only. With Totara Perform, administrators can create competency assignments for positions, thereby assigning all users in those positions to the competency. See the competency assignment documentation for Totara Perform to find out more. 

    Once you have set up position items you can link competencies to them.

    To link competencies to a position, follow these steps:

    1. Go to Quick-access menu > Positions.
    2. Click Manage positions.
    3. Click the name of the position framework containing the position(s) you want to use.
    4. Click the name of the position item to which you want to assign competencies.
    5. Click Link competencies.
    6. If you have more than one competency framework, select the framework from the dropdown menu and click the name of the competency to select.
    7. The selected competencies appear in the Current selection list on the right. Repeat step 6 until you have selected all of the required competencies. Use the Delete button to remove a selected competency from the list.
    8. Click Save to save the selected competencies.
    9. Set the Link type. This affects whether the competency is mandatory or optional. The default state is Optional.
    10. You can remove a selected competency by clicking Delete.
    11. Click Return to position framework when finished.
    If there are more than 100 competencies in the selected framework you can only use the search function to select competencies.

    Competencies linked to a position item can have two states:

    • Mandatory: Mandatory courses must be completed by the Learner. When mandatory competencies (and any linked courses) are automatically pulled into a learning plan the Learner is not able to delete them.
    • Optional: Optional courses are suggested competencies to help the Learner in their role. When optional competencies (and any linked courses) are automatically pulled into a learning plan the Learner can delete them.

    When the learning plan template is set to Automatically linked competencies from position, competencies linked to a Learner’s position automatically appear in their learning plan when they create one.

    Next steps

    C006 - Hierarchies and job assignments(1)The Totara Academy has a whole course dedicated to using Positions, organisations and job assignments in Totara. Here you can learn more on how to use hierarchies and job assignments, see best practice, and give it a go yourself.


    © Copyright 2024 Totara Learning Solutions. All rights reserved.

     


    Was this article helpful?

    Changing your password will log you out immediately. Use the new password to log back in.
    First name must have atleast 2 characters. Numbers and special characters are not allowed.
    Last name must have atleast 1 characters. Numbers and special characters are not allowed.
    Enter a valid email
    Enter a valid password
    Your profile has been successfully updated.