Manage seminar facilitators

When you need to assign people to run specific seminar sessions, you can make them facilitators. They can be users in Totara (internal) or people outside of Totara (external). Users will get notifications about the seminar session they are facilitating, and see those sessions on their calendar.

External facilitators are any facilitators without accounts on your Totara site. You can set up external facilitators to make it clear which facilitators are running which events, without giving those facilitators access to your site. If you need facilitators to handle tasks on your site, such as marking attendance, you will need to provide them with a user account with the relevant role and permissions. You can then assign them to the seminar sessions as an internal facilitator.

Site Administrators can access the facilitator administration page by going to Quick-access menu > Seminars > Facilitators. The Manage facilitators page lists all facilitators added to the site by a Site Administrator, and allows Site Administrators to search for specific facilitators. This page is an embedded report so may be configured using the Totara Report Builder, the results exported to .CSV, Excel, .ODS or PDF, and each column (except Actions) sorted in ascending or descending order as required. Please see the reports documentation for more information. Here you can also add seminar facilitators.

Multiple facilitators can be added to a single seminar event.

The Actions column provides several options for each facilitator.

Column	Description
Edit	The pencil icon () will allow you to update the facilitator's details.
Show/Hide	The eye icons ( ,) will allow you to hide or show the facilitator from the list of available facilitators when users create a new event. This will not affect any events to which the facilitator is currently assigned.
Delete	The trash icon () is only available if the facilitator is not currently assigned to an event. When the facilitator is assigned to one or more events this icon will be greyed out.

Course badge The Totara Academy has a whole course dedicated to Seminar Management in Totara Learn. Here you can learn more about how to use seminars, see best practice, and give it a go yourself.

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