What are libraries?
  • 06 Aug 2024
  • 2 minutes to read

What are libraries?


Article summary

You can view user-generated content such as resources, surveys, and playlists in your library, which you can access via Your library in the main menu, or via the user profile (in the Contributions block). You can also view other users' libraries, or view a workspace's library.

You can view the following tabs in the library:

  • All
  • Your resources
  • Saved
  • Your playlists
  • Saved playlists
  • Shared with you

The default library tab is All, which shows all of the resources and playlists from all other tabs. The search bar allows you to look for items based on keywords, or search for a specific resource or playlist if you know its name.

The library can be enabled or disabled in Configure features.

The library displaying all visible content for the user.

Filtering and sorting

You can filter and sort your resources and playlists in a number of ways. This can be useful if you have created a large number of resources and playlists.

  • Visibility: Show items based on who is able to see them. You can show items with All visibility settings, items Everyone can see, items Only you can see, or items Limited people can see
  • Type: Choose whether items for All types are shown, or only show Resources or Surveys
  • Tag: Choose whether items for All tags are shown, or only items for a specific tag
  • Sort by: Sort the resources by the date they were created (Created), how many likes they have received (Popular), or alphabetical order (A-Z)

Your resources

This tab shows all of the resources that the logged-in user has created.

You can create a new resource by clicking Create new, then Resource.

Shared with you

This tab shows all resources and playlists that other users have shared with you. You can keep or remove any items that have been shared with you, or save them to Saved resources.

If you have multitenancy enabled on your site then users will only be able to see user-generated content from other users in their tenant. For example, a user in tenant A would not be able to view or participate in a survey created by a user in tenant B.

Saved resources

When viewing a resource you can save it by clicking the bookmark icon (), allowing you to easily return to it later.

Any resources you bookmark will be shown on the Saved resources tab.

Your playlists

This tab shows all playlists you have created. You can click on each playlist to view the resources contained in the playlist.

You can create a new playlist by clicking Create new, then Playlist.

While viewing a playlist you have created you can also add a resource or survey by clicking the plus icon within the dotted outline. You can also reorder the resources within the playlist by dragging and dropping them, or remove resources if required.

Saved playlists

This tab shows any playlists you have saved for later reference.

When viewing a playlist you can save it by clicking the bookmark icon (Icon

Description automatically generated), and click the icon again to remove it from your saved playlists.

Can't find what you're looking for? Contact us at documentation@totara.com. Alternatively, book a call to have a chat about your Totara platform with a dedicated Customer Success Manager.

© Copyright 2024 Totara Learning Solutions. All rights reserved.

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