Create a dynamic audience

A dynamic audience is fluid, meaning it will update automatically based on the rule set that dictates membership, e.g. if a user is assigned to a certain position or moves to a certain location. Dynamic audiences are useful if you need to manage large groups where membership is likely to change frequently, such as an audience of new joiners.

To create a dynamic audience, follow these steps:

Go to Quick-access menu > Audiences.
Select the Add audience button ( ).
Complete the settings under the Edit details tab as required:

Setting	Description	Notes
Name	The name of the audience should be brief and descriptive.	-
Context	The context within which the audience will apply. This could be System or a specific tenant or course.	The context defines the level in Totara where the audience applies. This setting is important when audiences are used for assigning roles (such as Course Creator, Trainer, or Manager) because it controls where the role permissions are active.
Audience ID	Unique audience ID.	This can be used to perform bulk actions with audience members.
Type	The audience type can be Set or Dynamic.	From the dropdown options select Dynamic.
Description	A description of the audience to provide more information.	-
Start date	If a start date is provided, access to dashboards granted by this audience will not be available until this date.	Audience members will not be automatically updated until this date.
End date	If an end date is provided, the access to dashboards granted by this audience will not be available after this date.	Audience members will not be automatically updated after this date.
Alerts	The options are: Do not send alerts: Alerts will not be sent to members when they are added or removed from this audience. Send alerts to affected members only: If selected, notifications will be sent to members when they are added to the audience, or when they are removed. Send alerts to all members: As above, but for all members.	-
Tags	Add tags to your audience.	See What are tags? for more information.

Click Save changes.

You will be automatically taken to the Rules tab for this new audience. This will allow you to set the criteria for membership.

Next steps

Course badge The Totara Academy has a whole course dedicated to using Audiences in Totara. Here you can learn more on how to use audiences, see best practice, and give it a go yourself.

Join the Totara Community for more resources to help you get the most out of Totara.